Section one: Contracting authority
one.1) Name and addresses
Swansea University
Singleton Park
Swansea
SA2 8PP
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Swansea University
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be ten years and the estimated contract value over the term is £45,000,000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £45,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Introduction
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be ten years and the estimated contract value over the term is £45,000,000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.
Scope
Swansea University spans two stunning campuses at each end of Swansea’s waterfront. Singleton Park Campus is set in mature parkland and botanical gardens, overlooking Swansea Bay beach. Bay Campus is located on the beachfront on the eastern approach into Swansea.
The University wishes to procure a ten-year contract and is seeking an innovative catering and hospitality service across the two campus locations that reflects high street and culinary developments and health & dietary trends. The key elements of the services are set out below.
•In addition to the retail catering and café outlets on each campus the University offers a student accommodation package within some of its student residences which includes a pre-paid dining card.
•A delivered hospitality service across the campuses – the majority of the custom is the delivery of lunches and refreshments to internal departments within the University to facilitate a range of events from small business meetings to large academic or student-related events. A small amount of sales are to external organisations, some of which are based at the campus and some of which are based across Swansea. The University believes that there is an opportunity to increase the external use of the service.
•An extensive conferencing, events and banqueting service, which is marketed and booked by a separate in-house event services team who collect a fee for this service.
•In 2018-2019, there were seven summer schools held at the University with delegate numbers ranging from 20 to 150. Whilst the particulars for each summer school can vary, each booking generally requires the provision of breakfast, lunch and dinner for the duration of their stay.
•There are a number of vending machines located across both campuses, which offer staff and students quick access to soft drinks, crisps, confectionery and hot beverages.
Commercial and Contract Objectives
The following elements are key criteria which the University is seeking to achieve through the new commercial catering contract:
•Student experience to be enhanced through value for money and enhancements to food quality and catering options across our campuses.
•Guaranteed, risk free financial return sufficient to cover all ongoing operating costs and taxation liabilities.
•Guaranteed capital investment funding across contract term including initial and ongoing development.
•Investment programme to address identified service and compliance issues.
•Gain share mechanisms to allow the University to achieve positive net income as contract matures and potential is realised.
•Flexibility to adapt to demand over the duration of the contact.
•No reduction in current service levels including overall scope, scale and availability.
•All identified staff transfer under TUPE.
•Retail, hospitality, event and conference provision.
•Ongoing support for Students’ Union ventures.
•University input on pricing, product and branding.
•Alignment with general University strategy, policy and principles
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity, please click here: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 150-369115
Section five. Award of contract
Contract No
369115
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Compass Contract Services (UK) Ltd trading as Chartwells
Parklands Court, 24 Parklands, Rubery
Birmingham
B45 9PZ
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
National registration number
2272248
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £45,000,000
Total value of the contract/lot: £46,513,944
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=647978447
GO Reference: GO-2021122-PRO-19327891
six.4) Procedures for review
six.4.1) Review body
Swansea University
Swansea
Country
United Kingdom