Section one: Contracting authority
one.1) Name and addresses
St Bede's School
Carlton Road, Redhill
Surrey
RH1 2LQ
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.st-bedes.surrey.sch.uk/#
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/9QJQ82PNS2
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St Bede's School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
St Bede’s School, Redhill, is seeking to appoint a contractor to work in partnership with the school to provide a healthy and innovative school meals service within our existing facilities.
two.1.5) Estimated total value
Value excluding VAT: £2,657,635
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Surrey, East and West Sussex
two.2.4) Description of the procurement
There are currently 1950 students on roll, aged 11-18, and 220 teaching and support staff. It is very important that this service delivers high standards in procurement, production, and customer care as well as value for money. Speed and efficiency of service will also be critical in this large school.
The school would wish the successful contractor to review the current range of services offered and make recommendations, ensuring that the menu offer is varied, and the food served is of good quality, with a focus on the provision of fresh, healthy and nutritious meals, rather than ‘Grab & Go’ snacks.
St Bede’s School is unique as the only state-funded school in the UK where Anglicans, Roman Catholics and the Free Churches are bound together in a formal ecumenical partnership. The school aims to provide ‘Christian education at its best’ and when last inspected by Ofsted in March 2023, every aspect was judged outstanding.
We are an extremely popular and oversubscribed school, and as one of the largest secondary schools in Surrey, we are very proud of our impressive facilities. Our recent £6.4 million expansion and refurbishment project was completed in 2019, and includes spacious and modern classrooms, new science labs, additional computer science rooms and enhanced music facilities. The school canteen has also recently been redesigned and enlarged, and in 2021 we installed an external food kiosk to provide an additional servery point to relieve congestion and minimise the queues in our busy canteen area. Our popular sixth form also has its own dedicated cafe, and we would welcome recommendations from the successful contractor on delivering a food offer that is exclusive to our sixth form students.
Sustainability and reducing waste are a key focus at St Bede’s and specific plans for the reduction of single use plastics and use of biodegradable packaging would be of great interest to our students, staff, and governors.
The contract being tendered is for a 3 + 2 Year contract and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the school a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with St Bede’s School for the duration of this contract.
Please see SQ document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,657,635
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2024
End date
30 June 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-catering-services./9QJQ82PNS2" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-catering-services./9QJQ82PNS2
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/9QJQ82PNS2" target="_blank">https://litmustms.co.uk/respond/9QJQ82PNS2
GO Reference: GO-20231011-PRO-24160252
six.4) Procedures for review
six.4.1) Review body
St Bede's School
Carlton Road, Redhill
Surrey
RH1 2LQ
Country
United Kingdom