Section one: Contracting authority
one.1) Name and addresses
Croydon Council
Bernard Weatherill House, 8 Mint Walk
Croydon
CR0 1EA
Contact
Ms Sheniz Wallace
Telephone
+44 2087266000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Arboricultural Service and Maintenance Contract
Reference number
DN635605
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
London Borough of Croydon (‘The Council’) is seeking to appoint one leading provider suitably qualified and experienced contractor in relation to entering into a term service contracts to deliver a range of arboricultural services and maintenance functions. The proposed service shall include works are aligned in the following areas:
(a) Tree works and management;
(b) Tree survey and inspection;
(c) Planned maintenance;
(d) Reactive maintenance
A term service maintenance contract for The London Borough of Croydon’s trees and woodlands team manages trees across Highways, Parks & Open Spaces, Housing land, Woodlands, and other Council Estates land. This comprises of Approximately 35,00 street trees, 500 hectares of woodlands, and Approximately 20,000 trees across our 127 Parks and Housing sites and Crematoria, this is within an area of 87km², this extends from Upper Norwood in the north to Old Coulsdon in the south. The London Borough of Croydon is supported by a road network of 726km.
The contract will be for an estimated value of £7,500,000 (excluding VAT) across 5 years with the option to extend for 1 or more times up to a maximum of 5 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
- 77340000 - Tree pruning and hedge trimming
- AA01 - Metal
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
London Borough of Croydon (‘The Council’) is seeking to appoint one leading provider suitably qualified and experienced contractor in relation to entering into a term service contracts to deliver a range of arboricultural services and maintenance functions. The proposed service shall include works are aligned in the following areas:
(a) Tree works and management;
(b) Tree survey and inspection;
(c) Planned maintenance;
(d) Reactive maintenance
The contract will be for a value of £7,500,000 (excluding VAT) across 5 years with the option to extend for 1 or more times up to a maximum of 5 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £7,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
London Borough of Croydon (‘The Council’) is seeking to appoint one leading provider suitably qualified and experienced contractor in relation to entering into a term service contracts to deliver a range of arboricultural services and maintenance functions. The proposed service shall include works are aligned in the following areas:
(a) Tree works and management;
(b) Tree survey and inspection;
(c) Planned maintenance;
(d) Reactive maintenance
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 November 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The contract estimated value is based on the Council estimated volume requirements, however this is a Zero guarantee contract and therefore the actual volume required and contract value may differ to contract value set out in this notice.
The Council is using the London Tenders portal to conduct this exercise, which can be
accessed using this link https://www.londontenders.org/
The use of this system allows a full audit trail of communication with providers to ensure fair
treatment as well as to maintain full confidentiality. If you require assistance in using the
London Tenders portal please contact their Support Helpdesk by email
ProContractTenderers@proactis.com for all support issues. This will auto-log a support
ticket. On logging a ticket, if you have not already logged one before, you will be issued with
a registration email that will give you instructions to allow you to log in, log, review and
update your own tickets. In emergency situations you can contact their
Support Service Desk on +44 (0)20 7539 2828. Please note the Support Service Desk will
not be able to answer any market test specific enquiries.
The Council reserves the right, subject to the provisions of the Public Contracts Regulations
2015 to change without notice the basis of any part of the procurement process or to cancel
the procurement at any time and not to proceed with the award of any contract at any stage
of the procurement process.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
WC1A 2LL
Country
United Kingdom