Section one: Contracting authority
one.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Road
IPSWICH
IP1 2BX
Contact
Andrew Wintersgill
Andrew.Wintersgill@suffolk.gov.uk
Telephone
+44 1473260685
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a cleaning and caretaking service for Orwell Multi Academy Trust
Reference number
CD1338
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Orwell Multi Academy Trust (OMAT) is an established multi-academy trust of six schools serving the community of Ipswich and the surrounding areas; Brooklands Primary School, Grange Primary School, Halifax Primary School (plus an on-site office bungalow), Handford Hall Primary School, Springfield Infants and Willows Primary School. An additional new build school, Grace Cook Primary School is due to open 1st September 2022.Currently there are two cleaning contractors and one in-house arrangement who are responsible for the internal cleaning of these schools. OMAT now wish to award the business to one suitably qualified and experienced sole contractor to provide cleaning and caretaking services for all these sites.The contract will be initially for three years with the provision to extend it for a further two years.The contract will commence on 1st April 2022
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Brooklands Primary School CO11 1RX Grange Primary School IP11 2LA Halifax Primary School IP2 8PYHandford Hall Primary School IP1 2LQSpringfield Infants IP1 4PPWillows Primary School IP2 9ER
two.2.4) Description of the procurement
Orwell Multi Academy Trust Cleaning & Caretaking Services Orwell Multi Academy Trust (OMAT) is an established multi-academy trust of six schools serving the community of Ipswich and the surrounding areas; Brooklands Primary School, Grange Primary School, Halifax Primary School (plus an on-site office bungalow), Handford Hall Primary School, Springfield Infants and Willows Primary School. An additional new build school, Grace Cook Primary School is due to open 1st September 2022.Currently there are two cleaning contractors and one in-house arrangement who are responsible for the internal cleaning of these schools and OMAT now wish to award the business to one suitably qualified and experienced sole contractor to provide cleaning and caretaking services for all these sites. The contract to commence 1st April 2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
Three year contract with the option to extend on a one year plus one year basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2022
four.2.7) Conditions for opening of tenders
Date
5 January 2022
Local time
12:00pm
Place
.Suffolk County Council are currently out to tender for the provision of Orwell Multi Academy Trust Cleaning and caretaking serviceThis opportunity is available in the `Current Tenders` area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.The deadline date for submissions of the tender is 5th January 2022. Please note late ret
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Orwell Multi Academy Trust Cleaning & Caretaking Services Orwell Multi Academy Trust (OMAT) is an established multi-academy trust of six schools serving the community of Ipswich and the surrounding areas; Brooklands Primary School, Grange Primary School, Halifax Primary School (plus an on-site office bungalow), Handford Hall Primary School, Springfield Infants and Willows Primary School. An additional new build school, Grace Cook Primary School is due to open 1st September 2022.Currently there are two cleaning contractors and one in-house arrangement who are responsible for the internal cleaning of these schools and OMAT now wish to award the business to one suitably qualified and experienced sole contractor to provide cleaning and caretaking services for all these sites.The contract will be initially for three years with the provision to extend it for a further two years.The contract will commence on 1st April 2022
six.4) Procedures for review
six.4.1) Review body
Suffolk County Council
Endeavour House, 8 Russell Road,
Ipswich
IP1 2DX
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.)