Section one: Contracting authority
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Contact
Madeleine Shermer
Country
United Kingdom
Region code
UKI - London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r&awssk=cCY2DZj6&realm=TfL&dard=1
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r&awssk=cCY2DZj6&realm=TfL&dard=1
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dial-a-Ride Tyre Services
Reference number
tf_scp_002040 and WS1180723284
two.1.2) Main CPV code
- 50116500 - Tyre repair services, including fitting and balancing
two.1.3) Type of contract
Services
two.1.4) Short description
Transport for London (TfL) is running this competitive procurement exercise on behalf its subsidiary London Bus Services Limited (LBSL). This ITT forms part of a competitive procurement for the award of a contract for Dial-a-Ride (DaR) Tyre Services. DaR is a subsidiary of LBSL.
TfL is seeking award a contract for the provision of tyre services for the DaR vehicles to ensure that all vehicle tyres are fit for purpose and to replace inadequate, damaged, and worn tyres with new tyres. The tyre service includes inspections and written reports for all vehicle tyres, repair and replacement as requested and upkeep of detailed records. Additionally, there is a requirement to provide a roadside tyre replacement service in the event of puncture or damage.
The Dial-a-Ride Tyre Services tender has been published on SAP Ariba. To be able to participate in the tender, suppliers must self-register on SAP Ariba. Please complete the "Supplier self-registration request form" here: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL to register on SAP Ariba.
Once registered you must email Madeleine Shermer (madeleineshermer@tfl.gov.uk) and CC in Charlotte Gohil (charlottegohil@tfl.gov.uk) to ensure your organisation is added to the project in SAP Ariba.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London
two.2.4) Description of the procurement
London Dial-a-Ride (DaR) is a subsidiary of London Bus Services Limited (LBSL). DaR operates approximately 262 vehicles, providing a door to door passenger service covering all of London's 33 boroughs. The service delivers a free and fully accessible transport service for disabled and elderly London residents. DaR vehicles currently operate from the following seven depots/ sub bases: Croydon, Fulwell, Mandela Way, North Wembley, Palmers Green, Wimbledon and Woodford.
The purpose of this procurement is to identify a Service Provider for the provision of a tyre service for DaR mini-bus type vehicles to ensure that all vehicle tyres are fit for purpose i.e. not damaged or worn below the internal minimum tread depth limit of 2mm and to replace inadequate, damaged and worn tyres with new tyres.
The depots have a stock of spare wheels which are used to replace damaged or worn tyres. While the vehicles are at a depot, DaR fits wheels to axles, as and when necessary, using the spare wheels. Once the stock of spare wheels runs low, DaR requests the Service Provider to attend to depots to remove old tyres and fit new tyres to the rims.
This service shall include maintenance of detailed records, full maintenance of tyres including a four weekly inspection of tyres and repair and replacement as necessary.
The tyre service is required from January 2023.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 December 2022
End date
8 December 2024
This contract is subject to renewal
Yes
Description of renewals
Upon expiry of the contract the contract will be re-tendered
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will have an option to extend, t the Authority's Sole Discretion, for periods up to a maximum of one (1) year.
two.2.14) Additional information
The Dial-a-Ride Tyre Services tender has been published on SAP Ariba. To be able to participate in the tender, suppliers must self-register on SAP Ariba. Please complete the "Supplier self-registration request form" here: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL to register on SAP Ariba.
Once registered you must email Madeleine Shermer (madeleineshermer@tfl.gov.uk) and CC in Charlotte Gohil (charlottegohil@tfl.gov.uk) to ensure your organisation is added to the project in SAP Ariba.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 November 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Transport for London
London
Country
United Kingdom