Section one: Contracting authority
one.1) Name and addresses
Christ’s School ~ Catering Tender
Christ's School, Queens Road, Richmond Upon Thames
Surrey
TW10 6HW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.christs.richmond.sch.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/Q28S5BR276
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Christ’s School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Christ's School is a successful coeducational Church of England secondary school located in close proximity to Richard Park in Surrey.
two.1.5) Estimated total value
Value excluding VAT: £1,666,666
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Surrey, East and West Sussex
two.2.4) Description of the procurement
The Requirement
Background
Christ's School is a successful coeducational Church of England secondary school located in close proximity to Richard Park in Surrey. The school stands out for its commitment to providing a high-quality education grounded in Christian values, while also being inclusive and welcoming to students from diverse backgrounds. The school benefits from modern facilities including updated classrooms, science labs, sports facilities, theatre, and extensive playing fields. Below are some key details of the school:
Location: Queens Road, Richmond, Surrey, England
Type: Voluntary aided school
Religious Affiliation: Church of England
Ofsted rating: Good
Age Range: 11–19 years (including sixth form)
Gender:Mixed
Pupil Numbers:1,048
Basis of Contract
The School wishes to appoint a supplier to deliver full catering services. The contract will commence from 1st September 2025 and will be for an initial period of 3 years plus an option to extend for 2 periods of 1 year. The total sales turnover is circa £1 million over initial 3-year period.
Objectives
The appointed Supplier will have:
•Significant experience of delivering quality catering services in Secondary schools.
•Strong area management structure and local resources to ensure the required level of service is constantly maintained.
•Proven ability to grow sales and increasing pupil meal uptake.
•A compelling attitude towards making the lunchtime service appealing, healthy and educational for children.
•Possessing robust management controls and proven expertise in meeting operational and budgetary targets.
See SQ document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,666,666
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 November 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 December 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-catering-services./Q28S5BR276
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/Q28S5BR276
GO Reference: GO-2024917-PRO-27731202
six.4) Procedures for review
six.4.1) Review body
Christ’s School
Christ's School, Queens Road, Richmond Upon Thames
Surrey
TW10 6HW
Country
United Kingdom