Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Mrs Ellena Outram
Ellena.Outram@derbyshire.gov.uk
Telephone
+44 1629
Country
United Kingdom
Region code
UKF - East Midlands (England)
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Derby City Council
Derby
Contact
Ellena Outram
ellena.outram@derbyshire.gov.uk
Country
United Kingdom
Region code
UKF - East Midlands (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=d2effaf6-2474-ef11-812f-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=d2effaf6-2474-ef11-812f-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCS032 Supply and Delivery of Frozen Food
Reference number
DN743324
two.1.2) Main CPV code
- 15100000 - Animal products, meat and meat products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derbyshire County Council (The Council) Children’s Services Catering Service is seeking a single Supplier for the provision of the supply and delivery of frozen food for schools and establishments located within the geographical area of Derbyshire and neighbouring counties.
This contract will provide frozen food to two areas of the Council as well as Derby City Council:
• Schools located within Derbyshire and in counties that share a boundary with Derbyshire, that trade with Derbyshire County Council Catering Service.
• Derbyshire County Council’s Adult Social Care & Health Services will use this contract for the supply to residential homes for older people and day centres.
• The contract will also be used by Derby City Council to supply products for their children’s residential homes and homes for older people.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15896000 - Deep-frozen products
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Derbyshire County Council (The Council) Children’s Services Catering Service is seeking a single Supplier for the provision of the supply and delivery of frozen food for schools and establishments located within the geographical area of Derbyshire and neighbouring counties.
This contract will provide frozen food to two areas of the Council as well as Derby City Council:
• Schools located within Derbyshire and in counties that share a boundary with Derbyshire, that trade with Derbyshire County Council Catering Service.
• Derbyshire County Council’s Adult Social Care & Health Services will use this contract for the supply to residential homes for older people and day centres.
• The contract will also be used by Derby City Council to supply products for their children’s residential homes and homes for older people.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Contract could be extended for up to two extension periods of 48 months each. Total contract duration 48 months + 24 months + 24 months (initial contract period plus extensions = total 96 months).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 October 2024
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court (Technology and Construction Court) Royal Courts of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non electronic or fax methods used) standstill period at the point information on the award of the
contract is communicated to the relevant economic operators. Debriefing by the Council
shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the
Regulations). Such information should be requested from the addressee in Section 1.1. If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible
six.4.4) Service from which information about the review procedure may be obtained
Derbyshire County Council
Matlock
Country
United Kingdom