Scope
Reference
UOE/2025/038/SD
Description
The University of Exeter currently has a number of diparate systems managing our extensive Research Facilities with combined functionality covering areas such as; space booking, asset tracking, maintenance, cost recovery, with many other facility management processes handled locally and manually across differing areas. With several of these existing solutions nearing end of Contract, the University has a time-sensitive opportunity to rethink its approach. Rather than replace like-for-like, we are seeking to implement a centralised, digital Facility Management System that streamlines operations, enables robust cost recovery, supports strategic planning, and improves the user experience for both internal and external stakeholders. This early market engagement exercise seeks to identify potential suppliers who can provide a flexible, scalable, and user-friendly solution aligned with the University's wider digital and sustainability goals. We are particularly interested in systems that are able to integrate well with other commonly used Higher Education/laboratory management platforms, and suppliers that have a proven track record within the sector.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2028
- 3 years, 1 day
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 48421000 - Facilities management software package
- 72212420 - Facilities management software development services and software development services suite
- 72514000 - Computer facilities management services
Engagement
Engagement deadline
14 June 2025
Engagement process description
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
2 September 2025
Contracting authority
University of Exeter
- Public Procurement Organisation Number: PZYG-2396-XCRZ
Northcote House
Exeter
EX4 4QH
United Kingdom
Contact name: Simon Denton
Telephone: +44 1392723333
Email: s.denton@exeter.ac.uk
Website: https://www.exeter.ac.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government