Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
Edgbaston
BIRMINGHAM
B152TT
Contact
Rachel Price
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
https://www.birmingham.ac.uk/index.asp(https://www.birmingham.ac.uk/index.asp)
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision for the Supply of Services for Digital and Printed Certificates, Transcripts and Letters for the University of Birmingham
Reference number
FRAM586/23
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Birmingham invites tenders for the provision of the Supply of Digital and Printed Certificates, Transcripts and Letters to provide a digital solution and printed documents to both graduating students, and students who have graduated from as early as 2002.
The University has a number of aims with regards to this solution:
1.1.1 To provide a more efficient process for producing, printing and sharing secure documents that can cope with high volumes of student data. We are looking for a solution which will create templated documents containing data from our student record system.
1.1.2 To improve the experience for students and third parties when securely sharing and accessing digital documents, aiding student employability. We are looking for a solution that is recognised and trusted by institutions around the world.
1.1.3 To improve the usability of the solution for document production colleagues allowing for potential document production expansion to the University's international campuses. We are looking for a solution that works smoothly and efficiently.
The system solution will be for use across the University's IT department, Registry, Students (both current and graduated students), with the potential of extending this further across the organisation.
Contract Term - 2 years plus 1 + 1
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Software Solution and System Requirements
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
A cloud based certificates, transcripts and letters production software solution that can provide secure physical and digital documents for current students and alumni with secure digital sharing features.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
7 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended for 1 + 1 years
two.2) Description
two.2.1) Title
Paper stock and Printer Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Paper stock provision for our printed certificates and transcripts and potential printer maintenance provision.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
7 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended for 1 + 1 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Edgbaston
Birmingham
B15 2TT
Country
United Kingdom