Section one: Contracting authority
one.1) Name and addresses
North Hertfordshire District Council
Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
Contact
The Procurement Officer
procurement.team@north-herts.gov.uk
Telephone
+44 01462474000
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Awarded contract - Provision of a Hosted Integrated Financial Management System and Cashiering System
Reference number
NH504611804
two.1.2) Main CPV code
- 48442000 - Financial systems software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract has been awarded - North Hertfordshire Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
- 48781000 - System management software package
- 48000000 - Software package and information systems
- 48612000 - Database-management system
- 48812000 - Financial information systems
- 48331000 - Project management software package
- 48600000 - Database and operating software package
- 79412000 - Financial management consultancy services
- 48430000 - Inventory management software package
- 48440000 - Financial analysis and accounting software package
- 72212440 - Financial analysis and accounting software development services
- 48441000 - Financial analysis software package
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
The Council is seeking to procure a modern, user-friendly Cloud based, fully hosted Financial Management and Income Management system with integration, efficient workflows, dashboards, real time Management information and flexible functionality tailored to users’ needs. The Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.The Council considers that this procurement is not suitable for dividing into lots. This is because the Council requires an integrated system capable of fulfilling all required functions and providing efficiencies through the integration.The Council currently has two separate contracts to fulfil this requirement:- a contract with Capita IBs for a Financial Management System comprising of General Ledger, Purchase Ordering, Purchase Ledger, Sales Ledger, Authorisation and Workflow. This contract expires on 31/07/2024.- a separate contract with Civica for the provision of an Income Management (Cashiering) system including an E-Store for customers. This contract expires on 31/03/2024. The Council requires the new contract to allow for a phased implementation to ensure that the Income Management module is able to go live on 01/04/2024, with the migration from the old Financial Management System to complete by 01/08/2024.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Various Optional Modules
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Procurement of financial management and Income management system
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-013022
Section five. Award of contract
Contract No
NH504611804
Title
Provision of an Integrated Financial Management System and Income Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 October 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Technology One UK limited
Fourth Floor, Abbotts House, Abbey Street, Reading, Berkshire
Reading
RG1 3BD
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Internet address
http://www.technologyonecorp.co.uk/
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,333,980
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: £90,000
Proportion: 8 %
Short description of the part of the contract to be subcontracted
Payment Gateway and Credit and debit card processing services will be provided by Windcave.
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
North Hertfordshire District Council
Council Offices Gernon Road
Letchworth Garden City Hertfordshire
SG63JF
procurement.team@north-herts.gov.uk
Telephone
+44 1462474000
Country
United Kingdom
Internet address
https://www.north-herts.gov.uk/
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
100 St. Paul’s Churchyard
London
EC4M 8BU
Telephone
+44 02075366000
Fax
+44 02075366001
Country
United Kingdom