Section one: Contracting authority
one.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
Contact
procurement@eastlothian.gov.uk
procurement@eastlothian.gov.uk
Telephone
+44 1620827827
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for hire of plant and tools
Reference number
ELC-23-0043
two.1.2) Main CPV code
- 34921000 - Road-maintenance equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hire of Plant and Tools
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Hire of Operated Plant & Tools
Lot No
1
two.2.2) Additional CPV code(s)
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
East Lothian
two.2.4) Description of the procurement
Hire of operated Plant and Tools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Hire of Plant and Tools
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).
two.2) Description
two.2.1) Title
Hire of Non Operated Plant and Tools.
Lot No
2
two.2.2) Additional CPV code(s)
- 34921000 - Road-maintenance equipment
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
East Lothian
two.2.4) Description of the procurement
Hire of Non Operated Plant and Tools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
It is a requirement that tenderers financial standing will pass the
requirements of the East Lothian Council financial health evaluation
(Appendix 2 Financial Health Evaluation Flowchart).
The tenderer must hold or commit to obtain, prior to the commencement
of the Contract the following types and levels of insurance:
- Employers (Compulsory) Liability insurance GBP 5m each and every
claim (unless exempt).
- Public Liability Insurance GBP 10m each and every claim.
- Contractors All Risk Insurance GBP 2m each and every claim.
- Motor vehicle insurance with an appropriate level of indemnity as deemed by the supplier.
- Plant and Equipment Insurance with an appropriate limit of indemnity as deemed by the supplier.
Minimum level(s) of standards possibly required
The financial information will be evaluated using the East Lothian Council
financial health evaluation flowchart.
The financial information provided will require to meet the following
criteria.
(i) The ratio of total assets to total liabilities (net assets) should be positive
in 2 out of 3 years.
(ii) The accounts should not show a loss in 2 consecutive years.
(iii) The accounts should not show a loss in 1 year and negative net current
assets in any 1 year.
Where the information provided does not meet item (i) but there is an
improving trend East Lothian Council may consider items (ii) and (iii) and
will have discretion, with regard to the evidence provided and taking into
account the level of risk to East Lothian Council, as to whether a bidder
will pass this requirement.
The tenderer will require to submit evidence in the form of their audited
accounts or equivalent (as detailed in the tender documents) for the mot
recent 2 years (2 sets of signed, audited accounts), along with details of
any significant changes since the last year end.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders should provide a minimum of two relevant examples from the last 3 years that demonstrate experience and ability to deliver a service similar in scale and scope to the requirements of this framework (APPENDIX 1).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 6 February 2024
four.2.7) Conditions for opening of tenders
Date
6 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Four years.
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
QUALITY:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
OR
The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD.
HEALTH AND SAFETY:
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR,
The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD.
As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools, but also to provide assistance with community projects, as well as engaging in supply chain initiatives.
For successful tenderers there will be an obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year.
This will be delivered through East Lothian Works who will be in contact with the successful tenderer.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=742465.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools as well as engaging in supply chain initiatives. For successful tenderers there will be a contractual obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached GBP 50K in any financial year (Appendix 4).
(SC Ref:742465)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=742465
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom