Section one: Contracting authority
one.1) Name and addresses
London Borough of Hammersmith & Fulham
Hammersmith Town Hall, King Street
London
W6 9JU
Country
United Kingdom
Region code
UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Early Intervention Procurement
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is inviting Tenders to tender for the provision of several early intervention focused contracts “the Services”. The contract requirements fall into four “Lots” as follows:
Lot 1: Youth Provision
Lot 2: Volunteer Family Support
Lot 3: Virtual Reality Software
Lot 4: Child and Family Support
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Youth Provision
Lot No
1
two.2.2) Additional CPV code(s)
- 98133110 - Services provided by youth associations
two.2.3) Place of performance
NUTS codes
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
two.2.4) Description of the procurement
Year-round universal youth services for all young people aged 11-18 (11-25 for young people with SEND) including group-based support to young people with targeted needs where additional support is required to prevent emerging problems from escalating, and integrated targeted 1:1 mentoring support for identified young people. In addition, the service shall deliver distinct, high level, specialist support for young people with SEND who are unable to participate in universal provision due to the complexity of their disability.
Tenders are invited to tender through a consortium approach or through a sub-contracting approach, demonstrating all aspects of the specification can be satisfied through the chosen arrangement.
The Contract Period will be 3 years commencing on 1st April 2023. The Council will be entitled at its absolute discretion to extend the Contract Period on the same terms for a further period or periods of up to 1 year plus a further 1 year (totalling a maximum extension period of 2 years) making a total possible Contract Period of 5 years.
The maximum budget envelope for this Lot per year is £376,000, totalling £1,880,000 across the total contract period including extensions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,880,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Volunteer Family Support
Lot No
2
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
two.2.4) Description of the procurement
Bespoke packages of support, delivered through a network of volunteers, to families in crisis or in need. Support shall be delivered through a holistic approach. Support shall include practical resources and support, befriending and hosting.
Tenderers are invited to tender as a sole organisation.
The Contract Period will be 3 years commencing on 1st April 2023. The Council will be entitled at its absolute discretion to extend the Contract Period on the same terms for a further period or periods of up to 1 year plus a further 1 year (totalling a maximum extension period of 2 years) making a total possible Contract Period of 5 years.
The maximum budget envelope for this Lot per year is £87,500 totalling £437,500 across the total contract period including extensions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £437,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Virtual Reality Software
Lot No
3
two.2.2) Additional CPV code(s)
- 72200000 - Software programming and consultancy services
two.2.3) Place of performance
NUTS codes
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
two.2.4) Description of the procurement
Virtual reality training materials, training and support services for practitioners and professionals. Materials shall include licensing for a library of training materials for practitioners and professionals working with children, young people and families. Licensing should be able to be installed on existing hardware owned by the Local Authority. Training material should be interactive, including an element of decision making, and provide teaching materials to support delivery of training.
Tenderers are invited to tender as a sole organisation.
The Contract Period will be 3 years commencing on 1st April 2023. The Council will be entitled at its absolute discretion to extend the Contract Period on the same terms for a further period or periods of up to 1 year plus a further 1 year (totalling a maximum extension period of 2 years) making a total possible Contract Period of 5 years.
The maximum budget envelope for this Lot per year is £22,500 totalling £112,500 across the total contract period including extensions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £122,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Child and Family Support
Lot No
4
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
two.2.4) Description of the procurement
Child and Family Centre service offer across the 0-5 age range which effectively supports children and their families across the Central region (Shepherds Bush Green, Ravenscourt, Wendell Park, Grove, Addison, Brook Green, Hammersmith Broadway and Avonmore). Services shall include high quality, inclusive, early learning sessions, delivered through an integrated model with multi-agency partners to provide providing information and activities for all families. In addition, the service shall include focused, evidenced based parenting and family support programmes for families with targeted needs across the borough.
Tenders are invited to tender as a sole organisation or through a consortium approach or through a sub-contracting approach, demonstrating all aspects of the specification can be satisfied through the chosen arrangement.
The Contract Period will be 3 years commencing on 1st April 2023. The Council will be entitled at its absolute discretion to extend the Contract Period on the same terms for a further period or periods of up to 1 year plus a further 1 year (totalling a maximum extension period of 2 years) making a total possible Contract Period of 5 years.
The maximum budget envelope for this Lot per year is £331,900 totalling £1,659,500 across the total contract period including extensions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,659,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026698
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 November 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom