Section one: Contracting authority
one.1) Name and addresses
APUC LIMITED
Unit 27,Stirling Business Centre, Wellgreen
STIRLING
FK82DZ
Contact
Alice Ng
Telephone
+44 1314428930
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Franking Machines & Consumables
Reference number
PMR1003 AP
two.1.2) Main CPV code
- 30144100 - Postage-franking machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority has put in place a Framework Agreement for Franking Machines & Consumables - the supply, delivery and maintenance, via lease and purchase arrangements, of Franking Machines, associated products and services including installation and configuration of equipment and provision of consumables to the UK Further and Higher education sector bodies and wider public bodies, which include APUC Ltd's members and affiliated bodies, Central Government Departments in Scotland and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members: NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW, LUPC and SUPC.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £23,546,984
two.2) Description
two.2.2) Additional CPV code(s)
- 30144100 - Postage-franking machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across Scottish Mainlands and Islands, Northern Ireland, England and Wales.
two.2.4) Description of the procurement
The Authority has appointed Contractors for the supply, delivery and maintenance, via lease and purchase arrangements, of Franking Machines, associated products and services including installation and configuration of equipment and provision of consumables to the UK Further and Higher education sector bodies and wider public bodies, which include APUC Ltd's members and affiliated bodies, Central Government Departments in Scotland and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members: NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW, LUPC and SUPC.
Please note the Framework Value quoted includes 'pass through' costs including postage costs set by Royal Mail. The actual estimated spend for the total potential Framework Agreement period excluding these costs is 4,709,396 GBP.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 35
Quality criterion - Name: Responsible Procurement / Weighting: 12
Quality criterion - Name: Business Continuity Planning / Weighting: 3
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.14) Additional information
Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the
Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-019485
Section five. Award of contract
Contract No
PMR1003 AP
Title
Franking Machines & Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pitney Bowes Ltd
Trident Place, Mosquito Way
Hatfield
AL10 9UJ
Telephone
+44 07702852320
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £23,546,984
Total value of the contract/lot: £23,546,984
Section five. Award of contract
Contract No
PMR1003 AP
Title
Franking Machines & Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Northern Services
East Kilbride
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £23,546,984
Total value of the contract/lot: £23,546,984
Section five. Award of contract
Contract No
PMR1003 AP
Title
Franking Machines & Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Nationwide Franking Sense Ltd
Bolton
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £23,546,984
Total value of the contract/lot: £23,546,984
Section five. Award of contract
Contract No
PMR1003 AP
Title
Franking Machines & Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 October 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Quadient
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £23,546,984
Total value of the contract/lot: £23,546,984
Section six. Complementary information
six.3) Additional information
Form of Tender
Tenderers signed the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true and accurate
submission.
Freedom of Information
Tenderers confirmed that they were in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the
Technical Questionnaire in PCS-Tender. This information was only be submitted if applicable at point of award. It was for information
only and was not scored.
Sustain Supply Chain Code of Conduct
In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct - Appendix D which sets out its
expected standards for its supply chain in social, ethical and environmental compliance. Tenderers completed the Supply Chain Code of
Conduct prior to award to assist in achieving its objectives.
Declaration of Non-Involvement in Serious Organised Crime
Tenderers signed the Declaration of Non-Involvement in Serious Organised Crime - Appendix G prior to award to confirm that their
Tender Response was a complete, true and accurate submission.
Declaration of Non-Involvement in Human Trafficking & Labour Exploitation
Tenderers signed the Declaration of Non-Involvement in Human Trafficking & Labour Exploitation - Appendix H prior to award to
confirm that their Tender Response was a complete, true and accurate submission.
Supply Chain Evaluation Tool: Section 1
Tenderers completed Appendix I - Supply Chain Evaluation Tool: Section 1 in the Technical Questionnaire in PCS-Tender. It was for
information only and was not scored but it was a requirement of the tender and is included in the contractual terms.
six.4) Procedures for review
six.4.1) Review body
Stirling Sheriff Court and Justice of the Peace Court
Sheriff Court House, Viewfield Place
Stirling
FK8 1NH
Country
United Kingdom