Scope
Reference
DDaT25039
Description
The final date and time for the submission of bids is Monday 7th July 2025 at 11:00 am
All tender information MUST be submitted through the Jaggaer eSourcing Portal.
Brief Description of Requirement
The service required is the ability to classify the UKRI portfolio of applications and awards (Research Councils, Research England, Innovate UK) to a pre-existing classification system. The need for automating the classification is to reduce time spend on manual categorisation and improve operational efficiency. The solution is to classify new applications and our historic portfolio.
In addition, we require a solution to identify Trusted Research and Innovation for a quarterly report to the Department for Science, Innovation and Technology (DSIT).
This is required to ensure continuity of delivering business critical reports to DSIT, International Aid Transparency Initiative (IATI), Annual reporting to boards, and being able to answer requests of 'what have we funded in defined research areas', that have a quick turnaround, for example Parliamentary Questions and Freedom of Information Requests.
The classification systems required are: Sustainable Development Goals (SDG); OECD sector codes; Health Research Classification System (HRCS); Research, Condition and Disease Categorization (RC); Fields of Research (FoR); Common Scientific Outline and Cancer Type Codes; Units of Assessment (UoA).
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.
This contract will be awarded based on the evaluation criteria as set out in the RFP document.
How to Apply
UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement.
To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.
If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.
Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT25039 or ITT_2128.
Total value (estimated)
- £1,380,546 excluding VAT
- £1,656,655.20 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 August 2025 to 4 August 2026
- Possible extension to 4 August 2027
- 2 years
Description of possible extension:
optional 12 month extension
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 July 2025, 10:00am
Tender submission deadline
7 July 2025, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 80.00% |
| Commercial | Price | 20.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
UKRI
- Public Procurement Organisation Number: PDQJ-7126-JDHG
Polaris House
Swindon
SN2 1FL
United Kingdom
Email: Commercial@ukri.org
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
UK Share Business Services Ltd
Summary of their role in this procurement: Shared Service Provider
- Public Procurement Organisation Number: PMPN-7535-GNTG
Polaris House, North Star Avenue
Swindon
SN2 1FF
United Kingdom
Contact name: DDaT Procurement
Email: ddat@uksbs.co.uk
Region: UKK14 - Swindon