Section one: Contracting authority
one.1) Name and addresses
Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
Birchwood, Warrington
WA2 0YL
Contact
Andrea Dickaty
Telephone
+44 1925286367
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurementforhousing.co.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA26067
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Office & Business Solutions Framework Agreement
Reference number
PR/OBS/0421
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.1.4) Short description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.
PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37 PCR 2015.
PfH is tendering for a framework agreement for Office & Business Solutions. Tenders were invited from suitably experienced organisations that can provide the range of products and services in addition to meeting the minimum selection criteria as set out in the tender documentation.
The Framework has been awarded for an initial period of 3 years, and may be extended for a further 12 months at the discretion of PfH.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £35,000,000
two.2) Description
two.2.1) Title
Complete Office & Business Solutions
Lot No
1
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30123000 - Office and business machines
- 30190000 - Various office equipment and supplies
- 30191100 - Filing equipment
- 30192000 - Office supplies
- 30192110 - Ink products
- 30192112 - Ink sources for printing machinery
- 30192113 - Ink cartridges
- 30197630 - Printing paper
- 30197640 - Self-copy or other copy paper
- 30197641 - Thermographic paper
- 30197642 - Photocopier paper and xerographic paper
- 30197643 - Photocopier paper
- 30197644 - Xerographic paper
- 30197645 - Card for printing
- 30199000 - Paper stationery and other items
- 30237310 - Font cartridges for printers
- 79400000 - Business and management consultancy and related services
- 79900000 - Miscellaneous business and business-related services
- 39800000 - Cleaning and polishing products
- 24000000 - Chemical products
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
- 33770000 - Paper sanitary
- 39830000 - Cleaning products
- 18200000 - Outerwear
- 18100000 - Occupational clothing, special workwear and accessories
- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
- 33141620 - Medical kits
- 33141623 - First-aid boxes
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 33199000 - Medical clothing
- 35110000 - Firefighting, rescue and safety equipment
- 35810000 - Individual equipment
- 18143000 - Protective gear
- 30200000 - Computer equipment and supplies
- 30125100 - Toner cartridges
- 30234000 - Storage media
- 30237200 - Computer accessories
- 30237300 - Computer supplies
- 48000000 - Software package and information systems
- 72268000 - Software supply services
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39100000 - Furniture
- 39130000 - Office furniture
- 39134000 - Computer furniture
- 39140000 - Domestic furniture
- 39141000 - Kitchen furniture and equipment
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 30191000 - Office equipment except furniture
- 30197000 - Small office equipment
- 90500000 - Refuse and waste related services
- 90511400 - Paper collecting services
- 90510000 - Refuse disposal and treatment
- 90514000 - Refuse recycling services
- 33182100 - Defibrillator
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 of the Framework Agreement is for complete office and business solutions covering a wide range of office associated products including but not limited to;
Envelopes, Postal, Packaging, General Office Stationery, Books and Pads, Document Presentation, Business machines, Paper, Labels Signage Identification, Filing and Storage, Reception, Office and Personal, Furniture and Meeting Room Equipment, Writing and Correction, Cleaning and Hygiene including machinery purchase and rental, Diaries and Planners, IT and Environment, Catering, PPE and Safety, Signage, First Aid including Medical testing kits and accessories, Postage, Inks and Toners, Shredding and recycling services, Associated servicing, maintenance, hire and rental services.
It is PfH has awarded places on the framework to 5 suppliers who have a national service provision.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Office & Business Solutions Guaranteed Savings
Lot No
2
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30192700 - Stationery
- 30192000 - Office supplies
- 30123000 - Office and business machines
- 30190000 - Various office equipment and supplies
- 30191100 - Filing equipment
- 30192110 - Ink products
- 30192112 - Ink sources for printing machinery
- 30192113 - Ink cartridges
- 30197630 - Printing paper
- 30197640 - Self-copy or other copy paper
- 30197641 - Thermographic paper
- 30197642 - Photocopier paper and xerographic paper
- 30197643 - Photocopier paper
- 30197644 - Xerographic paper
- 30197645 - Card for printing
- 30237310 - Font cartridges for printers
- 79400000 - Business and management consultancy and related services
- 79900000 - Miscellaneous business and business-related services
- 39800000 - Cleaning and polishing products
- 24000000 - Chemical products
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
- 33770000 - Paper sanitary
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39830000 - Cleaning products
- 18100000 - Occupational clothing, special workwear and accessories
- 18200000 - Outerwear
- 18300000 - Garments
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
- 33141620 - Medical kits
- 33141623 - First-aid boxes
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 33199000 - Medical clothing
- 35110000 - Firefighting, rescue and safety equipment
- 35810000 - Individual equipment
- 18143000 - Protective gear
- 33182100 - Defibrillator
- 30200000 - Computer equipment and supplies
- 30125100 - Toner cartridges
- 30234000 - Storage media
- 30237200 - Computer accessories
- 30237300 - Computer supplies
- 48000000 - Software package and information systems
- 72268000 - Software supply services
- 39100000 - Furniture
- 39130000 - Office furniture
- 39134000 - Computer furniture
- 39140000 - Domestic furniture
- 39141000 - Kitchen furniture and equipment
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 30191000 - Office equipment except furniture
- 30197000 - Small office equipment
- 30199000 - Paper stationery and other items
- 90500000 - Refuse and waste related services
- 90511400 - Paper collecting services
- 90510000 - Refuse disposal and treatment
- 90514000 - Refuse recycling services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 - Office & Business Solutions Guaranteed Savings.
This lot covers all the same supplies & services as detailed for Lot 1.
For Lot 2 the awarded supplier will be required to support PfH members in achieving guaranteed savings over the period of their call-off contract(s).
PfH have awarded this lot to a single national supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-007080
Section five. Award of contract
Lot No
1
Title
Complete Office & Business Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 October 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Banner Group Limited
Newland House, Tuscany Park, Express Way, Normanton
Wakefield
WF6 2TZ
Telephone
+44 8435383311
Fax
+44 8443719435
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Lyreco (UK) Ltd
Unit 5, Deer Park Court, Donnington Wood
Telford
TF2 7NB
Telephone
+44 7900922549
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Commercial Group
Commercial House, Old Station Drive, Liddington Park, Leckhampton
Cheltenham
GL53 0DL
Telephone
+44 7977180976
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Bates Office Services Ltd
A1-A4 Knights Park Ind Estate, Knight Road
Rochester
ME2 2LS
Telephone
+44 1322550167
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Office Depot UK Limited
501 Beaumont Leys Lane
Leicester
LE4 2BN
Telephone
+44 11162372001
Fax
+44 8704055335
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,000,000
Section five. Award of contract
Lot No
2
Title
Office & Business Solutions Guaranteed Savings
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Banner Group Limited
Newland House, Tuscany Park, Express Way, Normanton
Wakefield
WF6 2TZ
Telephone
+44 8435383311
Fax
+44 8443719435
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £25,000,000
Section six. Complementary information
six.3) Additional information
This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations and any other contracting authority listed on the following page of the PfH website
http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement.
(MT Ref:224592)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit