Tender

HDD-OJEU-48802 The Provision of Funeral Services and Contingency Body Storage Facilities

  • Hywel Dda University Health Board

F02: Contract notice

Notice identifier: 2021/S 000-029277

Procurement identifier (OCID): ocds-h6vhtk-02f9cc

Published 24 November 2021, 4:34pm



Section one: Contracting authority

one.1) Name and addresses

Hywel Dda University Health Board

Ty Gorwel, Building 14, St David’s Park, Job's Well Road

Carmarthen

SA31 3BB

Contact

Lewis Wells

Email

Lewis.Wells2@wales.nhs.uk

Country

United Kingdom

NUTS code

UKL1 - West Wales and the Valleys

Internet address(es)

Main address

www.nwssp.wales.nhs.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79805

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/home.html

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/home.html

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

HDD-OJEU-48802 The Provision of Funeral Services and Contingency Body Storage Facilities

Reference number

HDD-OJEU-48802

two.1.2) Main CPV code

  • 98370000 - Funeral and related services

two.1.3) Type of contract

Services

two.1.4) Short description

Hywel Dda University Health board has a tender requirement for the provision of funeral services and contingency body storage facilities across all sites.

Hywel Dda University Health Board are required to provide funerals for those patients who die whilst in their care and the deceased or the relatives of the deceased are not able to meet the cost of the funeral either from the deceased’s estate or from their own resources.

In addition, HDUHB are looking to secure improved business continuity provision in terms of body storage capacity.

As such HDUHB are looking to provide either one or more Funeral Directors to provide this service to HDUHB in line with the requirements outlined below.

Subsection A relates to Mortuary Services:

Cremation Services

Funeral Services

Deceased Body Transportation Services

Subsection B relates to the Body Storage Facilities Service.

HDUHB are offering to the market this tender for an initial period of 3 years commencing 01/02/2022 with an option to extend the service by two years for a maximum of 5 years from commencement.

Owing to the geographical and location issues of hospitals and patients of the HDUHB estate it has been decided to issue this tender in a four-lot basis.

Lot 1 will consist of the following hospital: Carmarthenshire West

Glangwili Hospital Carmarthen (SA31 2AF)

Llandovery Hospital (SA20 0LA)

Lot 2 will include the following hospital: Carmarthenshire East

Prince Philip Hospital Llanelli (SA14 8QF)

Amman Valley Hospital (SA18 2BQ)

Lot 3 will include the following hospital: Ceredigion

Bronglais Hospital (SY23 1ER)

Tregaron Hospital (SY25 6JP)

Lot 4 will include the following hospital: Pembrokeshire

Withybush Hospital (SA61 2PZ)

South Pembrokeshire Hospital (SA72 6SY)

The contract will be awarded for a term of 3 years from circa 1st February 2022 (Option to extend by a further two year by mutual consent).

two.1.5) Estimated total value

Value excluding VAT: £240,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Provision of Funeral Services and Contingency Body Storage Facilities

Lot No

1

two.2.2) Additional CPV code(s)

  • 98370000 - Funeral and related services

two.2.3) Place of performance

NUTS codes
  • UKL1 - West Wales and the Valleys

two.2.4) Description of the procurement

Hywel Dda University Health Board has a tender requirement for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.

The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from

suppliers, to include local suppliers and Welsh SMEs.

The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other

information:

1. Health Board’s requirements

2. Specification

3. Request for commercial proposals

4. The award criteria will cover Overall Value for Money

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

24 months

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Provision of Funeral Services and Contingency Body Storage Facilities

Lot No

2

two.2.2) Additional CPV code(s)

  • 98371000 - Funeral services

two.2.3) Place of performance

NUTS codes
  • UKL1 - West Wales and the Valleys

two.2.4) Description of the procurement

Hywel Dda University Health Board has a tender requirement for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.

The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from

suppliers, to include local suppliers and Welsh SMEs.

The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other

information:

1. Health Board’s requirements

2. Specification

3. Request for commercial proposals

4. The award criteria will cover Overall Value for Money

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

24

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

13 January 2022

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.7) Conditions for opening of tenders

Date

13 January 2022

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 2 Year extension.

six.2) Information about electronic workflows

Electronic ordering will be used

six.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116154

(WA Ref:116154)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom