Section one: Contracting authority
one.1) Name and addresses
Hywel Dda University Health Board
Ty Gorwel, Building 14, St David’s Park, Job's Well Road
Carmarthen
SA31 3BB
Contact
Lewis Wells
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79805
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HDD-OJEU-48802 The Provision of Funeral Services and Contingency Body Storage Facilities
Reference number
HDD-OJEU-48802
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Hywel Dda University Health board has awarded a contract for the provision of funeral services and contingency body storage facilities across all sites.
Hywel Dda University Health Board are required to provide funerals for those patients who die whilst in their care and the deceased or the relatives of the deceased are not able to meet the cost of the funeral either from the deceased’s estate or from their own resources.
In addition, HDUHB are looking to secure improved business continuity provision in terms of body storage capacity.
As such HDUHB are looking to provide either one or more Funeral Directors to provide this service to HDUHB in line with the requirements outlined below.
Subsection A relates to Mortuary Services:
Cremation Services
Funeral Services
Deceased Body Transportation Services
Subsection B relates to the Body Storage Facilities Service.
HDUHB are offering to the market this tender for an initial period of 3 years commencing 01/02/2022 with an option to extend the service by two years for a maximum of 5 years from commencement.
Owing to the geographical and location issues of hospitals and patients of the HDUHB estate it has been decided to issue this tender in a four-lot basis.
Lot 1 will consist of the following hospital: Carmarthenshire West
Glangwili Hospital Carmarthen (SA31 2AF)
Llandovery Hospital (SA20 0LA)
Lot 2 will include the following hospital: Carmarthenshire East
Prince Philip Hospital Llanelli (SA14 8QF)
Amman Valley Hospital (SA18 2BQ)
Lot 3 will include the following hospital: Ceredigion
Bronglais Hospital (SY23 1ER)
Tregaron Hospital (SY25 6JP)
Lot 4 will include the following hospital: Pembrokeshire
Withybush Hospital (SA61 2PZ)
South Pembrokeshire Hospital (SA72 6SY)
The contract will be awarded for a term of 3 years from circa 1st February 2022 (Option to extend by a further two year by mutual consent).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £240,000
two.2) Description
two.2.1) Title
Provision of Funeral Services and Contingency Body Storage Facilities
Lot No
1
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
two.2.4) Description of the procurement
Hywel Dda University Health Board has awarded a contract for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.
The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from
suppliers, to include local suppliers and Welsh SMEs.
The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other
information:
1. Health Board’s requirements
2. Specification
3. Request for commercial proposals
4. The award criteria will cover Overall Value for Money
two.2.5) Award criteria
Quality criterion - Name: Combined Quality Weighting / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Funeral Services and Contingency Body Storage Facilities
Lot No
2
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
two.2.4) Description of the procurement
Hywel Dda University Health Board has awarded a contract for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.
The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from
suppliers, to include local suppliers and Welsh SMEs.
The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other
information:
1. Health Board’s requirements
2. Specification
3. Request for commercial proposals
4. The award criteria will cover Overall Value for Money
two.2.5) Award criteria
Quality criterion - Name: Combined Quality Weighting / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-029277
Section five. Award of contract
Lot No
1
Title
Provision of Funeral Services and Contingency Body Storage Facilities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Funeral Services Limited
10503, 12th Floor 1 Angel Square
Manchester
M600AG
Telephone
+44 7540641075
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £240,000
Section five. Award of contract
Lot No
2
Title
Provision of Funeral Services and Contingency Body Storage Facilities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Funeral Services Limited
10503, 12th Floor 1 Angel Square
Manchester
M600AG
Telephone
+44 7540641075
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Arthur Cambrey Limited
Alban Road
Llanelli
SA151ES
Telephone
+44 1554772829
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
D J Evans Funeral Directors
Kairali, Penrhyncoch
Aberystwyth
SY233EQ
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £240,000
Section six. Complementary information
six.3) Additional information
(WA Ref:120250)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom