Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Telephone
+44 1332640768
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1697 - Framework for the Provision of Vehicle Hire (Self Drive) up to 7,500kg GVW (Gross Vehicle Weight)
Reference number
TD1697
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)
The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st March 2026
There will be an option to extend the Framework Agreement for 12 months subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
The Value is based on the full 4 years
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 17th November 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 18th November 2022
two.1.5) Estimated total value
Value excluding VAT: £1,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the provision of Vehicle Hire (Self Drive) up to 7,500kg (Gross Vehicle Weight)
The initial Framework Agreement period is 3 years; the Framework Agreement is estimated to commence 01st February 2023 and expire 31st March 2026
There will be an option to extend the Framework Agreement for 12 months subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years
The Value is based on the full 4 years
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 17th November 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 18th November 2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2023
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
1 x 12 month, Maximum end date is 31/01/2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1 x 12 month, Maximum end date is 31/01/2027
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 November 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Will be retendered at a the end of the 4 year term
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
Country
United Kingdom