- Scope of the procurement
- Lot 1 – Multifunctional Print Devices (MFDs) and Basic Print Management Software. PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Basic Print Management Software
- Lot 2 – Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision. PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
Section one: Contracting authority
one.1) Name and addresses
Hornchurch Academy Trust
Whybridge Junior School Blacksmiths Lane
Rainham
RM13 7AH
Contact
Irene Celis
Telephone
+44 8452577050
Country
United Kingdom
NUTS code
UKI52 - Barking & Dagenham and Havering
Internet address(es)
Main address
https://www.hornchurchacademy.org.uk/
Buyer's address
https://in-tendhost.co.uk/placegroup/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/placegroup/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/placegroup/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PP-10115 Hornchurch Academy Trust MFDs
Reference number
PP-10115
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
This requirement is for a new framework agreement for Multifunctional Devices (MFDs) and Managed Print Service Provision. It is expected to be used primarily by education establishments listed in Attachment 1 Brokerage Subscribers 2024 (subject to change). It is envisaged that other neighbouring Education Establishments outside of Havering, some of whom are currently buying into the Havering Education Brokerage Service as well as other schools that may buy in at a later or future time, may also use the framework.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Basic Print Management Software
Lot No
Lot 1 – Multifunctional Print Devices (MFDs) and Basic Print Management Software
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
- UKI7 - Outer London – West and North West
- UKJ4 - Kent
- UKI3 - Inner London – West
- UKI5 - Outer London – East and North East
- UKH3 - Essex
- UKH1 - East Anglia
- UKI4 - Inner London – East
two.2.4) Description of the procurement
The purpose of Lot 1 is to appoint a single Supplier who shall be responsible for the provision of Multifunctional Print Devices (MFDs) and Basic Print Management Software via Direct Award between the successful Supplier and Buyer. The aim is to provide a simple, efficient and compliant route for Buyers to procure a range of MFDs and Basic Print Management Software through a Supplier hosted Web-based Online Catalogue.Lot 1 is for the provision of Products (e.g. mono and colour-capable Devices, Entry Level Print Management Software and accessories) with minimum features that will be specified in Framework specification schedule at ITT stage. The Products will range from small to large office based, free standing and network ready MFDs, Basic Print Management Software which includes a range of accessories to enable Buyers to customise Devices to meet their individual requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PP-10115 Hornchurch Academy Trust MFDs - Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
Lot No
Lot 2 – Multifunctional Print Devices (MFDs) and Print Management under Managed Service Provision
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UKI7 - Outer London – West and North West
- UKJ4 - Kent
- UKI3 - Inner London – West
- UKH3 - Essex
- UKI5 - Outer London – East and North East
- UKI6 - Outer London – South
- UKH1 - East Anglia
- UKI4 - Inner London – East
two.2.4) Description of the procurement
The purpose of Lot 2 is to appoint multiple suppliers that are capable of providing a Managed Service to meet the Buyer’s ‘outputs and outcomes’ detailed within their specification of requirements by designing, installing and managing the Services that meet the Buyer’s requirements. This may involve Buyers who wish to either fully or partially refresh their fleet of devices.A significant driver of Lot 2 is to provide Buyers with the opportunity to deliver their short-, medium- or long-term Digital Strategy by identifying and or creating digital solutions within one (1) competition to support their business processes. Direct award is not allowed under Lot 2. The maximum number of this Lot is envisaged to be a minimum of three and a maximum of five.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per the tendering documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom