Section one: Contracting authority
one.1) Name and addresses
Woodford cum Membris Parish Council
NN11 3RQ
Woodford Halse, Daventry
NN113RQ
Contact
Gary Smith
parishclerk@woodfordcummembris-pc.org
Telephone
+44 1327261169
Country
United Kingdom
Region code
UKF24 - West Northamptonshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.woodfordcummembris-pc.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.woodfordcummembris-pc.gov.uk/invitation-to-tender/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grass Cutting & Grounds Maintenance
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Parish Council regular season grass cutting and grounds maintenance services.
The service is required throughout the parish and includes larger areas as well as highway verges.
Further information and if required, a site visit can be arranged by contacting the Parish Clerk
two.1.5) Estimated total value
Value excluding VAT: £25,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
Main site or place of performance
Woodford Halse, Hinton, West Farndon
two.2.4) Description of the procurement
The Parish Council wishes to appoint a contractor for an initial 3 year period to maintain its grassed areas & to undertake certain grounds maintenance.
Further information and if required, a site visit can be arranged by contacting the Parish Clerk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Renewal is subject to satisfactory service & price
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
References & ability to meet the requirements of the ITT, including the availability of suitable staff & plant to operate the service
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 October 2023
Local time
12:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 January 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The ITT is available on the Parish Council website
https://www.woodfordcummembris-pc.gov.uk/invitation-to-tender/
six.4) Procedures for review
six.4.1) Review body
Woodford-cum-Membris Parish Council
Woodford Halse
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Tenders will be reviewed at a regular Parish Council monthly meeting on the 12 December 2023