Section one: Contracting authority
one.1) Name and addresses
Partick Works Limited
10 Mansfield Street, Partick
Glasgow
G11 5QP
Contact
Jackie Reilly
Telephone
+44 1413573773
Fax
+44 1413301483
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12343
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Subsidiary of Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Close Cleaning and Close Window Cleaning Contract
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Partick Works Ltd (PWL), a fully owned subsidiary of Partick Housing Association, is procuring close and close window cleaning services for 360+ closes on behalf of the tenants and owners in their remit. Note that there are parking restrictions in the area. Close cleaning is carried out fortnightly and close window cleaning quarterly. Please note that payment of the Real Living Wage to operatives on this contract is mandatory.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90911300 - Window-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Partick
two.2.4) Description of the procurement
Partick Works Ltd (PWL), a fully owned subsidiary of Partick Housing Association, is procuring close and close window cleaning services for 360+ closes on behalf of the tenants and owners in their remit. Note that there are parking restrictions in the area. Close cleaning is carried out fortnightly and close window cleaning quarterly. Please note that payment of the Real Living Wage to operatives on this contract is mandatory.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional extensions of 12 months each
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
PWL may add or remove addresses during the course of the contract. One off services may also be required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
List and brief description of selection criteria
Turnover must be 500,000GBP per annum or higher in each of the last 3 years
Employer
Employer's liability insurance 10,000,000GBP
Public liability insurance 10,000,000GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant past experience
Minimum level(s) of standards possibly required
Tenderers must be able to clearly evidence experience that is relevant to this contract requirement by providing 3 examples from the past 5 years. Tenderers must be able to demonstrate carrying out close cleaning and close window cleaning services of a similar scale and evidence reliability, consistently high quality and customer service.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
KPIs are included in the tender documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 November 2022
Local time
12:00pm
Place
Glasgow
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3-5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note that a site visit is mandatory. A site visit must be requested by 2nd November at the latest. Any tenderer who does not request a site visit by 2nd November (4pm) or does not carry out a site visit in advance of the deadline to do so, will be eliminated from the process.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=710390.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are asked what community benefits that they will provide that is additional to what they currently do and is specific to this area of Glasgow.
(SC Ref:710390)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=710390
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom