Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Contact
Kathryn.McGonaglenihe.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T1619 - Provision of Tree Management Services
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The Housing Executive requires a contract for the provision of Tree Management Services to ensure that all public open spaces in Northern Ireland Housing Executive’s (Housing Executive’s) ownership are maintained and managed to the requisite standards. The maintenance and management of tree services under this contract generally consists of pruning, felling, stump removal, stump treatment, hedge reduction, hedge trimming and associated reinstated work and related tree surveys within areas affected by the service and some in-curtilage work of dwellings owned by the Housing Executive and on occasion’s private properties.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,100,000
two.2) Description
two.2.1) Title
Lot 1 – Coleraine, Ballymoney, Moyle areas
Lot No
1
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Housing Executive requires a contract for the provision of Tree Management Services to ensure that all public open spaces in Northern Ireland Housing Executive’s (Housing Executive’s) ownership are maintained and managed to the requisite standards. The maintenance and management of tree services under this contract generally consists of pruning, felling, stump removal, stump treatment, hedge reduction, hedge trimming and associated reinstated work and related tree surveys within areas affected by the service and some in-curtilage work of dwellings owned by the Housing Executive and on occasion’s private properties.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Cost criterion - Name: Cost / Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract is for an initial 12 month period with an option to extend for any period or periods up to and including 36 months
two.2) Description
two.2.1) Title
Lot 2 - Limavady, Strabane, Derry 1,Derry 2, Derry 3 areas
Lot No
2
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Housing Executive requires a contract for the provision of Tree Management Services to ensure that all public open spaces in Northern Ireland Housing Executive’s (Housing Executive’s) ownership are maintained and managed to the requisite standards. The maintenance and management of tree services under this contract generally consists of pruning, felling, stump removal, stump treatment, hedge reduction, hedge trimming and associated reinstated work and related tree surveys within areas affected by the service and some in-curtilage work of dwellings owned by the Housing Executive and on occasion’s private properties.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Cost criterion - Name: Cost / Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract is for an initial 12 month period with an option to extend for any period or periods up to and including 36 months
two.2) Description
two.2.1) Title
Lot 3 – Antrim, Rathcoole, Newtownabbey areas
Lot No
3
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Housing Executive requires a contract for the provision of Tree Management Services to ensure that all public open spaces in Northern Ireland Housing Executive’s (Housing Executive’s) ownership are maintained and managed to the requisite standards. The maintenance and management of tree services under this contract generally consists of pruning, felling, stump removal, stump treatment, hedge reduction, hedge trimming and associated reinstated work and related tree surveys within areas affected by the service and some in-curtilage work of dwellings owned by the Housing Executive and on occasion’s private properties.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Cost criterion - Name: Cost / Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract is for an initial 12 month period with an option to extend for any period or periods up to and including 36 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-018469
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – Coleraine, Ballymoney, Moyle areas
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 October 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ELAGH TREE SURGERY LTD
HILLTOP FARM
LONDONDERRY
BT48 8LW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £250,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 - Limavady, Strabane, Derry 1,Derry 2, Derry 3 areas
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 October 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ELAGH TREE SURGERY LTD
HILLTOP FARM
LONDONDERRY
BT48 8LW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £850,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 – Antrim, Rathcoole, Newtownabbey areas
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 October 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
NORTHERN TREE SERVICES LTD
HORSEPARK HOUSE MAGHERAGALL
LISBURN
BT28 2QU
info_northerntrees@btconnect.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.3) Additional information
The figures in Section V against each lot (1-3) represents the upper limit of the contract value, which reflects the potential extensions of the contract as included in the Conditions of Contract. Contract Monitoring, the successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored, see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated.
six.4) Procedures for review
six.4.1) Review body
High Court of NI
Chichester St
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Housing Executive incorporated a minimum 10 calendar day standstill period from the point information on the contract award was communicated to tenderers in accordance with the Public Contracts Regulations 2015. Appeal procedures are specified in the Public Contracts Regulations 2015.