Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Multi-Platform Post Production Services and Production Technology
Reference number
PROC 2019 98 JP
two.1.2) Main CPV code
- 92110000 - Motion picture and video tape production and related services
two.1.3) Type of contract
Services
two.1.4) Short description
BBC Creative is the BBC’s in-house agency producing promotional and branding content for all BBC services and products. We make thousands of projects each year, creating around 50,000 assets. This is a fully managed multi-platform Post Production service for BBC Creative, including Edit Suites, Audio Suites, Versioning, Ingest and Outgest/Delivery, Facilities management/bookings management/project set-up associated with the creation of multi-media and multi-platform campaigns, Media Asset Management of video, audio, graphics and stills and additional rate-carded burst capacity of suites along with the ability to buy other related services on an ad-hoc basis – e.g. Grading, high-end compositing etc.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
A fully managed multi-platform Post Production service for the BBC’s in-house agency, BBC Creative. This service will provide, as follows:
• 5 Edit Suites - Fully staffed and supported suites for online and offline editing of short-form content for use on digital platforms and on TV (including provision for complex effects/compositing). 80% of hours in Central London and 20% of hours in Manchester (within easy reach of BBC premises). There is also a need for additional ad-hoc edit suites on a pay-as- you-go basis in London and Manchester.
• 1 Audio Suite - A fully staffed and supported suite for recording audio (to picture) and mixing tracks in Central London (within easy reach of BBC premises). Plus there is a need for additional ad-hoc audio capacity on a pay-as-you-go basis in London and Manchester.
• Versioning - Staff and technology to create multiple versions of all the projects created in the suites above, for use in different situations on various platforms.
• Media Asset Management of video, audio, graphics and stills - Workflow (including Ingest, Review & Approve functionality, and Outgest/Delivery), QC and Storage (in respect of the managed suites, but also assets created self-op by the BBC Creative teams).
• Facilities management/bookings management/project set-up/technical support associated with the creation of multi-media and multi-platform campaigns.
• Additional rate-carded burst capacity of suites (as above) along with the ability to buy other related services on an ad-hoc basis – e.g. Grading, high-end compositing etc.
This service includes all of the required technology along with operational, technical & production management staffing (including editing/audio talent). All technology systems provided will be made available on BBC devices and networks. There are 100+ BBC users. The facilities are situated in supplier accommodation in the UK.
two.2.5) Award criteria
Quality criterion - Name: Service Management / Weighting: 25
Quality criterion - Name: Media Management, Storage and Delivery / Weighting: 18
Quality criterion - Name: Editing, Audio & Versioning / Weighting: 23
Quality criterion - Name: Project Management/Implementation / Weighting: 7
Quality criterion - Name: Talent/Personnel / Weighting: 16
Quality criterion - Name: Business scalability and innovation / Weighting: 11
Cost criterion - Name: Pounds per merit point / Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended for a maximum period of up to 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 229-565653
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 October 2021
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Farm Group
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,000,000
Section six. Complementary information
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales – TCC
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.