Scope
Reference
2025/437
Description
The BFI London Film Festival takes place Wednesday 8th Oct 2025 - Sunday 19th Oct 2025. The annual event presents c.170 feature films and 100 short films from more than 70 countries, and in 2024 attracted attendances in excess of 230,000 across London and in cinemas throughout the UK.
BFI Flare takes place in March 2026 (dates TBC) and is the UK's leading LGBTQIA+ film even. The annual event presents c. 60 feature films and in 2025 attracted audiences of over 29,000 at screenings events
An integral part of both festivals' operation, the transport of guests and important staff around the festival's main venues, guest accommodation and airport/train stations.
A total of 900 car journeys were made during the 2024 edition of BFI London Film festival and 170 were made during the 2025 edition of BFI Flare.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 11 August 2025 to 11 August 2027
- Possible extension to 11 August 2028
- 3 years, 1 day
Description of possible extension:
1 year extension if required.
Main procurement category
Services
CPV classifications
- 60120000 - Taxi services
- 60171000 - Hire of passenger cars with driver
Submission
Enquiry deadline
25 June 2025, 1:00pm
Tender submission deadline
2 July 2025, 1:00pm
Submission address and any special instructions
https://www.in-tendhost.co.uk/bfi/aspx/Home
Please register on this website for the tender documents.
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.in-tendhost.co.uk/bfi/aspx/Home
Please register on this website for the tender documents.
Contracting authority
British Film Institute
- Charity Commission (England and Wales): 287780
21 STEPHEN STREET
LONDON
W1T 1LN
United Kingdom
Email: graham.bellas@bfi.org.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government