Section one: Contracting authority
one.1) Name and addresses
Oxford City Council
Oxford City Council, St.Aldates
Oxford
OX1 1DS
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ITT for the Provision of a Sole Caterer at Oxford Town Hall
Reference number
DN545294
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract is for the provision of a sole caterer at Oxford Town Hall.
Originally the intention of tendering for a sole caterer for Oxford Town Hall would assist targeting wider audiences and develop our product in current and new markets to achieve this. It was hoped a sole caterer would bring our product in line with our competitors to make an attractive commercial offer to new customers in segments needing expansion and development. Since the Pandemic, the loss of income and cancellation of future events has resulted in us needing to revise our objectives:
• To enable income recovery from the pandemic and increase revenue enough to generate extra income as budgeted
• Launch an improved product & service offering to ensure our place in the market is appropriate to potential clients we wish to target
• To streamline the customer journey and improve the service we offer to our clients
• To improve the wider visitor experience to the Town Hall to tie in with the Museum opening in 2021
It is more important than ever that a sole caterer can work with us and enable us to increase income and engage potential leads with an attractive product and encourage various segments to see Oxford Town Hall as a leading destination for events in Oxford.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1 / Highest offer: £300,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
This Contract is for the provision of a sole caterer at Oxford Town Hall.
Originally the intention of tendering for a sole caterer for Oxford Town Hall would assist targeting wider audiences and develop our product in current and new markets to achieve this. It was hoped a sole caterer would bring our product in line with our competitors to make an attractive commercial offer to new customers in segments needing expansion and development. Since the Pandemic, the loss of income and cancellation of future events has resulted in us needing to revise our objectives:
• To enable income recovery from the pandemic and increase revenue enough to generate extra income as budgeted
• Launch an improved product & service offering to ensure our place in the market is appropriate to potential clients we wish to target
• To streamline the customer journey and improve the service we offer to our clients
• To improve the wider visitor experience to the Town Hall to tie in with the Museum opening in 2021
It is more important than ever that a sole caterer can work with us and enable us to increase income and engage potential leads with an attractive product and encourage various segments to see Oxford Town Hall as a leading destination for events in Oxford.
two.2.5) Award criteria
Quality criterion - Name: Case Studies / Weighting: 10%
Quality criterion - Name: Christmas Parties / Weighting: 2%
Quality criterion - Name: Menus / Weighting: 12%
Quality criterion - Name: Specific Needs / Weighting: 2%
Quality criterion - Name: Service Standards / Weighting: 10%
Quality criterion - Name: Marketing / Weighting: 4%
Quality criterion - Name: Staffing / Weighting: 5%
Quality criterion - Name: Relationship Management / Weighting: 5%
Quality criterion - Name: Cafe, Museum and Visitor Experience / Weighting: 10%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000532
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Elegant Cuisine
Kingston Bagpuize
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £300,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Oxford City Council
Oxford
Country
United Kingdom