Section one: Contracting authority
one.1) Name and addresses
Datchet Parish Council
1 Allen Way
SLOUGH
SL39HR
Contact
Katy Jones
katy.jones@datchetparishcouncil.gov.uk
Telephone
+44 1753773499
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
www.datchetparishcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.datchetparishcouncil.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.datchetparishcouncil.gov.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Parish Council
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Invitation to Tender for the Roof on Datchet Library, 8 Horton Road, Datchet, SL3 9ER
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Tender for the roof on Datchet Library.
Your tendered price should include for all the goods and materials required, delivery, any necessary ground works, scaffolding, all labour and roofing works and any other ancillary items.
Your attention is drawn to the fact that this is a public building within a public open space, so warning signs and fencing will be necessary for the duration of the works. You should also confirm that you have the correct level of public liability insurance in place.
We will liaise with the Borough over the works but it may not be possible to shut the building whilst the works are taking place. You should take account of this.
Your attention is drawn to the fact that you should fully inspect the present condition of the roof before submitting your tender.
The Council is looking for the works to go ahead in Spring 2022.
In order to be considered, tenders should be returned to the Parish Office by Noon on Wednesday 1st December 2021, in the envelope provided, to be presented at the Parish Council meeting on 13th December 2021. Emails are acceptable, but please note that there will be no extension to time.
To register your interest, and to arrange a site visit either email or call the Parish Office
two.1.5) Estimated total value
Value excluding VAT: £40,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44112400 - Roof
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Datchet Library, 8 Horton Road, Datchet, SL3 9ER
two.2.4) Description of the procurement
Datchet Parish Council
Specification for the roofing works on Datchet Library,
8 Horton Road, Datchet, SL3 9ER
To include for all the goods and materials required, delivery, any necessary ground works, scaffolding, all labour and roofing works and any other ancillary items, as detailed below.
1. Scaffolding
i. To supply and erect scaffolding to allow all the roofing works to be carried out, on all slopes and pitches, including higher tier sections where required.
ii. To apply to RBWM highways for permission to erect the scaffolding and to cover the cost of any license fees required.
iii. To supply and erect security fencing around the base of the scaffolding to safeguard the public and ensure the scaffold is secure.
iv. To supply and fix warning signs and lights, as necessary, to the security fencing as maybe required by HSE or other legislation
v. On completion of the works, dismantle all scaffolding, security fencing and signs, and remove from site
2. Roofing works
i. To carefully take off the existing roof covering to all elevations of the high level, the lower left-hand level and the rear low-pitched roof including all slates, battens, old lead and ridge tiles.
ii. To sort through the slates and ridge tiles and put all good ones aside ready for re-use.
iii. To supply and fit new treated 25 x 50mm roof battens and fix to the rafters on top of a high-quality breathable roofing membrane to all exposed roof elevations.
iv. To re-use all good slates to reinstate the roof, supplying natural Welsh slates as needed to make up the shortfall due to breakages.
v. To supply new lead flashing which will be used against all chimneys and abutments on top of metal soakers.
vi. To re-bed the ridge tiles on a 3:1 sand and cement mix to leave sound and watertight.
vii. Water test all gutters and replace any leaking connections or seal joints.
viii. On completion all rubbish to be taken away, gutters cleaned out and the area to be left clean and tidy.
3. Skips
i. To supply 2 No. 8 yard builders skips to be located on the Parish Council owned land at the rear of the building, and not on the highway. Extra skips to be agreed at a similar rate if required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
To register your interest, and to arrange a site visit either email or call the Parish Office.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Your tendered price should include for all the goods and materials required, delivery, any necessary ground works, scaffolding, all labour and roofing works and any other ancillary items.
Your attention is drawn to the fact that this is a public building within a public open space, so warning signs and fencing will be necessary for the duration of the works. You should also confirm that you have the correct level of public liability insurance in place.
We will liaise with the Borough over the works but it may not be possible to shut the building whilst the works are taking place. You should take account of this.
Your attention is drawn to the fact that you should fully inspect the present condition of the roof before submitting your tender.
The Council is looking for the works to go ahead in Spring 2022.
In order to be considered, tenders should be returned to the Parish Office by Noon on Wednesday 1st December 2021, in the envelope provided, to be presented at the Parish Council meeting on 13th December 2021. Emails are acceptable, but please note that there will be no extension to time.
To register your interest, and to arrange a site visit either email or call the Parish Office on the above line.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 April 2022
four.2.7) Conditions for opening of tenders
Date
1 December 2021
Local time
1:00pm
Place
Datchet Parish Council Offices
1 Allen Way
Datchet
Slough
SL3 9HR
Information about authorised persons and opening procedure
Lead Member for Properties, Cllr. Mrs. M Davies and the Clerk and RFO Mrs. K. Jones.
To be reported to the Council meeting on the 13th December 2021
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Datchet Parish Council
1 Allen Way
Datchet
SL3 9LS
Country
United Kingdom