Section one: Contracting authority
one.1) Name and addresses
North Hertfordshire District Council
Gernon Road
Letchworth Garden City
SG6 3JF
Contact
Jeanette Lowden
jeanette.lowden@north-herts.gov.uk
Telephone
+44 1462474384
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyhertfordshire.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyhertfordshire.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHDC 202207-01 Public Convenience Cleaning
Reference number
NHDC 202207-01
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking tenders from suitably qualified and experienced potential contractors to provide a comprehensive cleansing and maintenance service for the Councils facilities. This includes three (3) core public convenience facilities and two (2) seasonal public convenience facilities within the district, with the possible future option of the regular cleansing and maintenance of one (1) public convenience facility in East Hertfordshire. These facilities are listed in Appendix 2 of the specification The service required by the Council broadly comprises: --regular cleaning of facilities to high standards and the maintaining of a fault log to track any problems at each facility-the upkeep and maintenance of all fixtures and fittings within each core facility inclusive of walls, doors, floors, ceilings and windows,-inspection of the overall condition and maintenance of the facilities-reporting to the Council of broken items or damage which are outside the Contractor’s respo
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50760000 - Repair and maintenance of public conveniences
- 90920000 - Facility related sanitation services
- 90910000 - Cleaning services
- 90900000 - Cleaning and sanitation services
- 79993000 - Building and facilities management services
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Hertfordshire
two.2.4) Description of the procurement
The Council is seeking tenders from suitably qualified and experienced potential contractors to provide a comprehensive cleansing and maintenance service for the Councils facilities. This includes three (3) core public convenience facilities and two (2) seasonal public convenience facilities within the district, with the possible future option of the regular cleansing and maintenance of one (1) public convenience facility in East Hertfordshire. These facilities are listed in Appendix 2 of the specification.The service required by the Council broadly comprises: --regular cleaning of facilities to high standards and the maintaining of a fault log to track any problems at each facility-inspection of the overall condition and maintenance of the facilities-reporting to the Council of broken items or damage which are outside the Contractor’s responsibility.Tenders should satisfy themselves that they are familiar with the condition and state of the Facilities including the current standards of maintenance and cleaning at the Facilities prior to the submission of their tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further period of two years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Compliance with Specification and Procurement Documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 November 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Any supplier experiencing problems with the Council's e-procurement system, In-Tend, should contact the dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website / technical questions, Monday to Friday, 8:30 - 17:30.
six.4) Procedures for review
six.4.1) Review body
North Hertfordshire District Council
District Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
procurement.team@north-herts.gov.uk
Telephone
+44 1462474000
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
100 St. Paul’s Churchyard
London
EC4M 8BU
Telephone
+44 02075366000
Fax
+44 02075366001
Country
United Kingdom