Section one: Contracting authority
one.1) Name and addresses
Westminster City Council
16th Floor, 64 Victoria Street
London
SW1E 6QP
Contact
Alex Streatfeild-James
Country
United Kingdom
Region code
UKI32 - Westminster
Internet address(es)
Main address
https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tendering Portal
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The council has 12 public conveniences that require cleaning and maintaining with a further two sites potentially requiring cleaning and maintenance on a temporary basis:
1.2 Public Convenience Locations
Public Convenience ‘Core’ Locations
1 Covent Garden St James’s
2 Green Park St James’s
3 Piccadilly Circus West End
4 Parliament Square St James’s
5 Victoria Embankment St James’s
6 Westminster Pier St James’s
7 Leicester Square St James’s
8 Paddington Street Marylebone
9 Queensway Bayswater
10 Wellington Place Regent’s Park
11 Great Marlborough Street/Carnaby Street West End
12 Jubilee Hall (Covent Garden piazza) St James’s
Public Convenience ‘Optional’ Locations
13 Walterton Road, junction with Harrow Road Harrow Road
14 Church Street, junction with Salisbury Street Church Street
It is currently anticipated that the Walterton Road public convenience will be permanently closed from approximately April 2025 as a result of a public realm design scheme. The Church Street PC comprises three cubicle toilets on the exterior of a café building. The current intention is that the café operator will clean and maintain these facilities, but this position remains under review and they may form part of this contract.
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement
The council has 12 public conveniences that require cleaning and maintaining with a further two sites potentially requiring cleaning and maintenance on a temporary basis:
1.2 Public Convenience Locations
Public Convenience ‘Core’ Locations
1 Covent Garden St James’s
2 Green Park St James’s
3 Piccadilly Circus West End
4 Parliament Square St James’s
5 Victoria Embankment St James’s
6 Westminster Pier St James’s
7 Leicester Square St James’s
8 Paddington Street Marylebone
9 Queensway Bayswater
10 Wellington Place Regent’s Park
11 Great Marlborough Street/Carnaby Street West End
12 Jubilee Hall (Covent Garden piazza) St James’s
Public Convenience ‘Optional’ Locations
13 Walterton Road, junction with Harrow Road Harrow Road
14 Church Street, junction with Salisbury Street Church Street
It is currently anticipated that the Walterton Road public convenience will be permanently closed from approximately April 2025 as a result of a public realm design scheme. The Church Street PC comprises three cubicle toilets on the exterior of a café building. The current intention is that the café operator will clean and maintain these facilities, but this position remains under review and they may form part of this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
30 November 2024
End date
29 November 2028
This contract is subject to renewal
Yes
Description of renewals
optional 5 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Cabinet Office
London
Country
United Kingdom