Scope
Description
Transport Trading Limited (TTL) is seeking a single supplier to provide HGV Preventive Maintenance Inspections (PMI's), servicing and repairs and maintenance service to emergency response vehicles. TTL is running an older fleet of vehicles between the age range of 8-17 years. TTL is looking for a maintenance contractor to look after TTL vehicles for a maximum of three years (2+1 year contract).
Total value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 August 2025 to 25 August 2027
- Possible extension to 25 August 2028
- 3 years, 1 day
Description of possible extension:
Option to extend for up to an additional 12 months.
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKI - London
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
30 June 2025, 9:00am
Submission address and any special instructions
To receive the ITT and gain access to the procurement documents you must be registered on TfL's e-procurement system - SAP Ariba.
If you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date.
If you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.
Once you have registered, please email madeleineshermer@tfl.gov.uk and provide your SAP Ariba account name and Ariba Network ID to ensure your organisation is added to the HGV Maintenance Services - Emergency Support Services Event.
If you need any help with the registration process, please visit the SAP 'Help Portal'/ https://service.ariba.com/Supplier.aw/109557062/aw?awh=r&awssk=OsebX6f2&dard=1
You may also contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk) if you face any issues with the registration process. In addition attached is guidance on how to sign up to SAP Ariba.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 August 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Technical Capability Evaluation | Bidders are requested to populate the Appendix 1 - Technical Questions document, this can be located in the ITT pack on SAP Ariba. Please note there is a minimum scoring threshold of "2 - Meets... |
Quality |
| Social Value Evaluation | To be aligned with TfL governance bidders are requested to complete their social value submission. Information and guidance on how to complete this is located in Volume 1 - Invitation to Tender... |
Quality |
| Pricing Evaluation | Bidders are requested to complete their pricing submission. Information and guidance on how to complete this is located in Appendix 2.1 and 2.2 - Financial and Economic Standing and Pricing Schedule .... |
Price |
| Commercial Evaluation | The Commercial Response will consist of your response to the: Form of Tender (section 7 of Volume 1 ITT) Conflict of Interest Declaration (Section 8 of Volume 1 ITT) Non- Collusion Declaration... |
Quality |
Weighting description
Technical Capability Evaluation - 60%
Pricing Evaluation - 30%
Social Value Evaluation - 10%
Commercial Evaluation - Pass/ Fail
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
supplier-registration (1).pdf
To gain access to the SAP Ariba sourcing event to submit your bid, please contact madeleineshermer@tfl.gov.uk.
Within SAP Ariba sourcing event, you will locate all the documentation needed to submit your bid. Please note the deadline for submission is the 30 June 2025 at 9.00 am
If you are already registered on the SAP Ariba procurement portal, please ensure your contact details are up to date and email madeleineshermer@tfl.gov.uk to gain access.
If you are not registered on the SAP Ariba procurement portal, please complete the registration process as soon as possible by clicking the following link:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.
If you need any help with the registration process, please contact the TfL Supplier Enablement Team (Ariba_Supplier_Enablement@tfl.gov.uk)
In addition you can locate guidance on how to sign up in the attached presentation.
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Madeleine Shermer
Email: madeleineshermer@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport Trading Limited
Summary of their role in this procurement: TfL undertaking procurement on behalf of TTL
- Companies House: 03914810
- Public Procurement Organisation Number: PHDQ-2359-NZMP
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Madeleine Shermer
Email: madeleineshermer@tfl.gov.uk
Region: UKI41 - Hackney and Newham