Section one: Contracting authority
one.1) Name and addresses
The David Ross Education Trust
Thorpe Hill
Loughborough
LE11 4SQ
Contact
Joanna Bailey
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
6182612
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/dret
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/dret
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance Management System for David Ross Education Trust
Reference number
DRET_P0002
two.1.2) Main CPV code
- 72212440 - Financial analysis and accounting software development services
two.1.3) Type of contract
Services
two.1.4) Short description
The David Ross Education Trust (the Trust) wishes to enter into a contract with a Supplier to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The Trust is seeking an agreement via competitive Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT) for the provision of the FMSOur main objective is to appoint a single provider of a Financial Management System, delivered using a software as a service (SaaS) model for use by the Trust and its Academies. The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 3.5 years with an option of up to one 3-year extension and two further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions, and in line with performance management/success in the delivery of the required outputs. For the avoidanc
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48442000 - Financial systems software package
- 72212442 - Financial systems software development services
- 79412000 - Financial management consultancy services
- 72212440 - Financial analysis and accounting software development services
- 48441000 - Financial analysis software package
- 72212441 - Financial analysis software development services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The David Ross Education Trust (the Trust) wishes to enter into a contract with a Supplier to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The Trust is seeking an agreement via competitive Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT) for the provision of the FMS.Our main objective is to appoint a single provider of a Financial Management System, delivered using a software as a service (SaaS) model for use by the Trust and its Academies. The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 3.5 years with an option of up to one 3-year extension and two further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions, and in line with performance management/success in the delivery of the required outputs. For the avoidance of doubt, this can be described as a 3.5 + 3 + 2 + 2 years contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 February 2022
End date
17 August 2025
This contract is subject to renewal
Yes
Description of renewals
The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 3.5 years with an option of up to one 3-year extension and two further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions, and in line with performance management/success in the delivery of the required outputs.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 December 2021
Local time
5:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit