Section one: Contracting authority
one.1) Name and addresses
St John's CofE Primary School
Markfield Road
Caterham
CR3 6RN
Contact
Clare Mackenzie
Telephone
+44 1883342009
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St John's CofE Primary School Catering Tender
Reference number
RM&C/2021/SJPS/343
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Guided by their Christian values, all their pupils and teachers work towards their principle ethos – to strive for excellence and enjoyment in all their learning. Following the path of Christianity and supported by their local parish church, their ethos aims to provide a safe, caring, healthy and friendly environment for all their families.
They are a vibrant School that does their very best to ensure all their children flourish throughout their time at the School; thriving as individuals and achieving their academic potential. Their children are truly fantastic. They encourage their children to be positive, responsible and considerate whilst being confident and successful as independent learners and working cooperatively with others.
They have an extremely caring and committed staff who work exceptionally hard to ensure learning is challenging, creative and relevant to their pupils.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
St John's CofE Primary School, Markfield Road, Caterham, Surrey, CR3 6RN
two.2.4) Description of the procurement
Pupil Numbers: -
KS1 199 (bulge class in Reception)
KS2 275
Pricings/Sales
UIFSM Entitled: 177
Uptake: 136
Value: 2.45 GBP
FSM Entitled: 60
Uptake: 35
Value: 2.45 GBP
Pupil Paid Meal Uptake: 36
Value: 2.45 GBP
Staff Duty Meal N/A
Value: 2.50 GBP full meal, 1.93 GBP main meal
Staff Cash Meals No of Staff: 53
Uptake: 0
Value: 2.81 GBP full meal, 2.17 GBP main meal
Sales over 12 months – based on current pupil meal numbers rather than pre-covid and there has been some effect by Covid:
UIFSM Sales 63,308 GBP
FSM Sales 16,292 GBP
Pupil Paid Meal Sales 16,758 GBP
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
Lunch Service Time
12:00 – 13:00
Current Contractor
Twelve15
Other Information
Currently no permanent staff in the kitchen at the time of Contract change
Current vacancies: 4 (1 unit manager and 3 kitchen assistants)
We currently have a bulge class in Reception. We usually have an intake of two classes in the infants, increasing to three classes in KS2.
Negotiations are currently in progress with Tandridge to change a local infant school into a primary school. If this takes place the school will be applying to reduce it’s intake to two classes in KS2.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal after 3 years is possible based upon satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Contract in jeopardy due to no staff
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 December 2021
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 December 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224568.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:224568)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke
RG8 0JJ
sue.allen@rmandcconsultants.co.uk
Telephone
+44 7939599571
Country
United Kingdom