Section one: Contracting authority/entity
one.1) Name and addresses
Lancaster City Council
Lancaster Town Hall, Dalton Square
Lancaster
LA1 1PJ
Contact
Mr Dan Wood
Telephone
+44 1524582061
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asset Management System
Reference number
DN776740
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Asset Management System
Lot No
1
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Asset management system for the housing and property service for Lancaster City Council
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
In the case of framework agreements, provide justification for any duration exceeding 4 years
Two years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2025/S 000-000000
Section five. Award of contract/concession
Contract No
DN776740
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 July 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Civica UK Limited
South Bank Central
30 Stamford Street
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £160,093.44
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Lancaster City Council
Lancaster Town Hall
Lancaster
LA1 1PJ
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Additional users to access the asset management system
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Duration of contract remains the same at two years
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£174,290.40
seven.1.7) Name and address of the contractor/concessionaire
Lancaster City Council
Lancaster Town Hall
Lancaster
PA1 1PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Increase in number of users, no change to term of contract
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Increase in number of users to access the asset management system
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £160,093.44
Total contract value after the modifications
Value excluding VAT: £174,290.40