Section one: Contracting authority
one.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
SocialCareCPSS@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeenshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2023 - Aberdeenshire - Care at Home Services for Children and Young People
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeenshire Council requires the provision of care at home services which provide outcome focused support and activities for children and young people who have additional support needs, in response to the below strategic priorities.
The contract term is three years plus the option to extend by up to 24 months
two.1.5) Estimated total value
Value excluding VAT: £1,460,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeenshire
two.2.4) Description of the procurement
Aberdeenshire Council requires the provision of care at home services which provide outcome focused support and activities for children and young people who have additional support needs, in response to the below strategic priorities.
The aims of the care at home service are:
-To support children, young people, and their families to achieve the outcomes identified in the child’s plan.
-To deliver services which are aligned to the GIRFEC principles and values and children’s rights.
-To offer a flexible, needs led service throughout Aberdeenshire which is underpinned by children’s rights and The Promise.
-To promote independence by developing life skills and social skills in the children and young people.
-To provide a service which is tailored to the child/young person’s ability rather than chronological age.
-To meet the outcomes specified in the child and young person’s assessment measured using SHANARRI indicators.
-To provide meaningful respite and short breaks opportunities for the children and young people and parents/carers.
-To maximise the use of existing community facilities and services to meet the identified outcomes.
-To provide appropriate activities which contribute towards a successful transition to adult services.
-To provide consistent communication that will ensure parents/carers have clear expectations of what the service can provide.
two.2.6) Estimated value
Value excluding VAT: £1,460,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract term is three years plus the option to extend by up to 24 months.
The maximum budget for the service (including two-year optional extension i.e., five years) is GBP1460000
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Bidders must confirm that they are appropriately registered with the Care Inspectorate for the services required.
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described. A minimum of two examples will be required.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Continuity of support and ethical commissioning supports a 5 year duration
four.1.11) Main features of the award procedure
Open Procedure.
The contract will be awarded using MEAT. Quality to Price ratio is 80:20. Providers must score a minimum of 50% to be awarded a place on the framework.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-009832
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
1.The Council shall obtain a Creditsafe credit check and will score bidders accordingly:
71 - 100 Very Low Risk – Accept
51 - 70 Low Risk - Accept
30 - 50 Moderate Risk – subject to further discussion internally with the option to reject.
21-29 High Risk – subject to further discussion internally with the option to reject.
1-20 Very High Risk – Reject.
*The following applies if no credit check can be undertaken:
2. Please state current turnover (if contract value is over 50% of reported turnover, further discussion will be had internally with the option to reject).
3. If you are under no obligation to publish accounts on Companies House and/or do not have a comprehensive credit rating then provide audited financial accounts for the previous two years. Both quick and current ratios should be a minimum of 1:1.5 for the two successive years. Bidders whose ratios do not meet the minimum criteria will be rejected. Bidders who can provide audited accounts but chose not to do so shall be rejected.
4. Bidders who have been trading for less than one year and cannot provide audited accounts must submit the cash flow for the current year and a letter from the bank outlining the current cash and credit position for the current year and subsequent year. This will be subject to internal discussion with the option to reject.
5. If bidder still does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their submission is supported by a parent company guarantee.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s Liability Insurance = GBP10m
Public Liability Insurance = GBP5m
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25280 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Specific Community Benefits objectives for this procurement are as follows:
-Fair Work First (FWF)
-Carbon Reduction
-Volunteering/Work Placement Opportunities
Further information is provided in the tender overview which will be published on PCST
(SC Ref:745951)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom