Section one: Contracting authority
one.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
SocialCareCPSS@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeenshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2023 - Aberdeenshire - Care at Home Services for Children and Young People
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeenshire Council requires the provision of care at home services which provide outcome focused support and activities for children and young people who have additional support needs, in response to the below strategic priorities.
The contract term is three years plus the option to extend by up to 24 months
The annual contract value is GBP 292000
The maximum budget for the service (including two-year optional extension) is GBP 1460000
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £876,000
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeenshire
two.2.4) Description of the procurement
Aberdeenshire Council requires the provision of care at home services which provide outcome focused support and activities for children and young people who have additional support needs, in response to the below strategic priorities.
The aims of the care at home service are:
-To support children, young people, and their families to achieve the outcomes identified in the child’s plan.
-To deliver services which are aligned to the GIRFEC principles and values and children’s rights.
-To offer a flexible, needs led service throughout Aberdeenshire which is underpinned by children’s rights and The Promise.
-To promote independence by developing life skills and social skills in the children and young people.
-To provide a service which is tailored to the child/young person’s ability rather than chronological age.
-To meet the outcomes specified in the child and young person’s assessment measured using SHANARRI indicators.
-To provide meaningful respite and short breaks opportunities for the children and young people and parents/carers.
-To maximise the use of existing community facilities and services to meet the identified outcomes.
-To provide appropriate activities which contribute towards a successful transition to adult services.
-To provide consistent communication that will ensure parents/carers have clear expectations of what the service can provide.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract term is three years plus the option to extend by up to 24 months.
The maximum budget for the service (including two-year optional extension i.e., five years) is GBP1460000
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.11) Main features of the award procedure
Open Procedure.
The contract will be awarded using MEAT. Quality to Price ratio is 80:20. Providers must score a minimum of 50% to be awarded a place on the framework.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-028866
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 January 2025
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Flexible Childcare Services Scotland
2 York Place
Edinburgh
EH1 3EP
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Support and Social Care Network Ltd
Murrayburgh House, 17 CORSTORPHINE ROAD
EDINBURGH
EH12 6DD
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Newcross Healthcare Solutions Ltd
Waterside, Berry Pomeroy, Totnes,
Totnes
TQ9 6LH
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
five.2.3) Name and address of the contractor
Crossroads Caring Scotland
Unit 3, Melisa House,, 3 Brand Place
glasgow
G51 1DR
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Enable Scotland
Inspire House, 3 Renshaw Place, Eurocentral
Holytown
ML1 4UF
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
five.2.3) Name and address of the contractor
Autism and Neurodiversity North Scotland
35 Carnie Drive, Aberdeen
Aberdeen
AB25 3AN
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £876,000
Section six. Complementary information
six.3) Additional information
1.The Council shall obtain a Creditsafe credit check and will score bidders accordingly:
71 - 100 Very Low Risk – Accept
51 - 70 Low Risk - Accept
30 - 50 Moderate Risk – subject to further discussion internally with the option to reject.
21-29 High Risk – subject to further discussion internally with the option to reject.
1-20 Very High Risk – Reject.
*The following applies if no credit check can be undertaken:
2. Please state current turnover (if contract value is over 50% of reported turnover, further discussion will be had internally with the option to reject).
3. If you are under no obligation to publish accounts on Companies House and/or do not have a comprehensive credit rating then provide audited financial accounts for the previous two years. Both quick and current ratios should be a minimum of 1:1.5 for the two successive years. Bidders whose ratios do not meet the minimum criteria will be rejected. Bidders who can provide audited accounts but chose not to do so shall be rejected.
4. Bidders who have been trading for less than one year and cannot provide audited accounts must submit the cash flow for the current year and a letter from the bank outlining the current cash and credit position for the current year and subsequent year. This will be subject to internal discussion with the option to reject.
5. If bidder still does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their submission is supported by a parent company guarantee.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s Liability Insurance = GBP10m
Public Liability Insurance = GBP5m
(SC Ref:787878)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Aberdeen Sheriff Court
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom