Section one: Contracting authority
one.1) Name and addresses
Department for Communities
9 Lanyon Place
BELFAST
BT1 3LP
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.communities-ni.gov.uk
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3512889 - DfC - Grounds Maintenance Contract for land in Poleglass
Reference number
ID 3512889
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC is seeking a Contractor for the provision of a Grounds Maintenance Service. The Contract will run for a period of 3 years.
two.1.5) Estimated total value
Value excluding VAT: £510,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
- 77300000 - Horticultural services
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77314100 - Grassing services
- 43325100 - Grounds-maintenance equipment
- 43000000 - Machinery for mining, quarrying, construction equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC is seeking a Contractor for the provision of a Grounds Maintenance Service. The Contract will run for a period of 3 years.
two.2.5) Award criteria
Quality criterion - Name: AC1 Social Value: Health and Wellbeing / Weighting: 20
Quality criterion - Name: AC2 Account Manager Experience / Weighting: 20
Quality criterion - Name: AC3 Contract Management and Contingency Arrangements / Weighting: 10
Cost criterion - Name: Total Contract Price / Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £510,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This contract is due to be renewed on expiry anticipated to be February 2025.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
SC1 Tenderers must confirm they hold a current and valid Waste Carrier License or Exemption from Waste Management Licensing Certificate(s).
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Client will monitor the Contractor’s performance as detailed in the Specification Schedule and in the Commercial Conditions of Contract Schedule 3 Contract Management/Monitoring Schedule.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 March 2022
four.2.7) Conditions for opening of tenders
Date
20 December 2021
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Prior to expiry which is anticipated to be February 2025.
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
As above
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.