Section one: Contracting authority
one.1) Name and addresses
Department for Communities
1-7 Bedford Street
BELFAST
BT2 7EG
Contact
dfcmailcommunities-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department for Communities NI
Lighthouse Building, 1 Cromac Place
Belfast
BT7 2JB
Contact
dfcmailcommunities-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3512889 - DfC - Grounds Maintenance Contract for land in Poleglass
Reference number
ID 3512889
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC is seeking a Contractor for the provision of a Grounds Maintenance Service. The Contract will run for a period of 3 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £498,705
two.2) Description
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
- 77300000 - Horticultural services
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77314100 - Grassing services
- 43325100 - Grounds-maintenance equipment
- 43000000 - Machinery for mining, quarrying, construction equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC is seeking a Contractor for the provision of a Grounds Maintenance Service. The Contract will run for a period of 3 years.
two.2.5) Award criteria
Quality criterion - Name: AC1 Social value: Health and Wellbeing / Weighting: 20
Quality criterion - Name: AC2 Account Manager Experience / Weighting: 20
Quality criterion - Name: AC3 Contract Manangement/Contingency / Weighting: 10
Cost criterion - Name: AC7 Total Contract Price / Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028713
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 January 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
THE CONSERVATION VOLUNTEERS
SEDUM HOUSE
DONCASTER
DN4 8DB
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £510,000
Total value of the contract/lot: £498,705
Section six. Complementary information
six.3) Additional information
The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see.. Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on contract.. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory.. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory.. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their.. performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave. professional.. misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register.. of such Notices for supplies and services contracts will be maintained and published on the CPD website. Any. contractor in receipt of a.. Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the.. date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by.. Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
UK
Country
United Kingdom