Section one: Contracting authority
one.1) Name and addresses
Royal Air Force Museum
Royal Air Force Museum
London
NW9 5LL
Contact
John Sugg
Telephone
+44 7813124075
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43210
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contractsfinder.service.gov.uk/Notice/7c604f6e-fb2b-4148-85f0-dc4658d1ad9c
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Other activity
Security services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Services - RAF Museum
Reference number
RAFM SEC23
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Air Force Museum requires a security services partner to provide security services across its estate at:
Hendon - Public Museum and supporting Back of House accommodation on a 19 acre site with 26,140m² of internal accommodation
Cosford - Public Museum and supporting back of house accommodation on a 22 acre site with 20,709m² of internal accommodation
two.1.5) Estimated total value
Value excluding VAT: £735,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKI71 - Barnet
two.2.4) Description of the procurement
department is looking for potential suppliers to fulfil the contract.
Contract summary
Industry
Security services - 79710000
Location of contract
NW9 5LL
Value of contract
GBP735,000 to 1,800,000
Procurement reference
RAFM SEC23
Published date
11 September 2023
Closing date
9 October 2023
Closing time
6pm
Contract start date
1 April 2024
Contract end date
31 March 2027
Contract type
Service contract
Procedure type
Open procedure (above threshold)
What is an open procedure (above threshold)?
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Royal Air Force Museum requires a security services partner to provide security services across its estate at:
Hendon - Public Museum and supporting Back of House accommodation on a 19 acre site with 26,140m² of internal accommodation
Cosford - Public Museum and supporting back of house accommodation on a 22 acre site with 20,709m² of internal accommodation
Accommodation includes: hangars, galleries, circulation space, conference areas, event space, meeting rooms, education spaces/lecture rooms, retail outlets, catering outlets, stores, workshops, offices, car parks, playgrounds and picnic areas.
It should be noted that within this procurement process the RAFM are examining the options for two operating models: the provision of security services for Night Shift hours between 5:00pm to 10:00am, and the provision of security services 24 hours a day, 7 days a week.
It is anticipated that the term of the Contract will be for a period of three years, with the RAFM having the option to extend twice by a period of 12 months each to a maximum term of 5 years.
The application process is outlined in the Invitation to Tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £735,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to renew for two years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Royal Air Force Museum requires a security services partner to provide security services across its estate at:
Hendon - Public Museum and supporting Back of House accommodation on a 19 acre site with 26,140m² of internal accommodation
Cosford - Public Museum and supporting back of house accommodation on a 22 acre site with 20,709m² of internal accommodation
Accommodation includes: hangars, galleries, circulation space, conference areas, event space, meeting rooms, education spaces/lecture rooms, retail outlets, catering outlets, stores, workshops, offices, car parks, playgrounds and picnic areas.
It should be noted that within this procurement process the RAFM are examining the options for two operating models: the provision of security services for Night Shift hours between 5:00pm to 10:00am, and the provision of security services 24 hours a day, 7 days a week.
It is anticipated that the term of the Contract will be for a period of three years, with the RAFM having the option to extend twice by a period of 12 months each to a maximum term of 5 years.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 October 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 April 2024
four.2.7) Conditions for opening of tenders
Date
18 October 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230352.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:230352)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit