Scope
Reference
UOE/2025/011/DB
Description
The University has procured a single contractor to inspect and maintain its Fire Damper assets. The contract will also allow for reactive maintenance along with the option of new installation works being undertaken.
Contract 1. Fire Damper Maintenance Services
Supplier
Contract value
- £55,000 excluding VAT
- £66,000 including VAT
Above the relevant threshold
Award decision date
26 May 2025
Date assessment summaries were sent to tenderers
28 May 2025
Standstill period
- End: 9 June 2025
- 8 working days
Earliest date the contract will be signed
19 June 2025
Contract dates (estimated)
- 1 August 2025 to 1 August 2027
- Possible extension to 1 August 2033
- 8 years, 1 day
Description of possible extension:
Extensions will be taken in 2 year options up to a maximum of 6 years
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
1. Reactive Maintenance following inspections 2. New Installations where building refurbishments are being undertaken
CPV classifications
- 50712000 - Repair and maintenance services of mechanical building installations
Contract locations
- UKK - South West (England)
Information about tenders
- 7 tenders received
- 7 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Rock Compliance Limited
- Public Procurement Organisation Number: PQHB-9246-CVYR
Unit 2, 10 Tything Road West, Arden Forest Industrial Estate
Alcester
B49 6EP
United Kingdom
Telephone: +44 7711381260
Email: tenders@rockcompliance.co.uk
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Fire Damper Maintenance Services
Contracting authority
University of Exeter
- Public Procurement Organisation Number: PZYG-2396-XCRZ
Northcote House
Exeter
EX4 4QH
United Kingdom
Contact name: Dave Burchill
Telephone: +44 11111111
Email: d.burchill@exeter.ac.uk
Website: https://www.exeter.ac.uk
Region: UKK43 - Devon CC
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)