Scope
Reference
PR-1000
Description
HeathTrust Europe is seeking bids for a framework Agreement for Workplace Essentials: Supplies, Designs, and PPE.
It is anticipated that the resulting Framework Agreement will cover Goods and Services within the following Lot structure:
Lot 1 - Workplace Supplies
Lot 2 - Workplace Designs
Lot 3 - Workplace Non-Clinical PPE
We carried out an engagement similar to PME, before the new Procurement Act 2023 came into force in February 2025.
During the engagement HTE focused on identifying the best-fit solution for workplace solutions products and services. The goal was to ensure that the future supply model is cost-effective, sustainable, and responsive to the evolving needs of the workforce.
HTE engaged incumbent suppliers, under contract or with a history of delivering workplace supplies, on the Framework. These suppliers participated in a series of discussions. The focus was to understand current performance, explore innovation, improvements, and any new offerings they can bring to the market. Assessing scalability and flexibility, can they adapt to changing demand or new sustainability goals.
HTE also engaged external suppliers, charitable organisations simultaneously outside the current Workplace Supply Solution Framework to offer fresh perspectives, ideas, capabilities, and insights.
Across the PME, HTE explored themes like:
Sustainability (eco-friendly packaging, carbon footprint reduction), technology integration (smart ordering systems, inventory tracking, AI-driven demand forecasting), diversity and inclusion opportunities to work with SMEs, social enterprises, or minority-owned businesses. Value-added services and potential for cost savings
This insight feeds directly into the next phase with a much stronger foundation.
Commercial tool
Establishes a framework
Total value (estimated)
- £40,000,000 excluding VAT
- £48,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 August 2025 to 18 August 2027
- Possible extension to 17 August 2029
- 4 years
Description of possible extension:
2 years extension option after the initial term
Options
The right to additional purchases while the contract is valid.
For related services within the scope of this Framework Agreement
Main procurement category
Goods
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Workplace Supplies
Description
This Lot provides a wide scope of options ranging from General Office Supplies (GOS), Office Paper, Janitorial Products, Office furniture, Office Machines, Beverages & Associated Products, Technology & Electronic Office Supplies (EOS), Workplace Safety Signs, Toners and cartridges (Small printing & Promotional Printed Products), Education & Art, Eco friendly Products, White Goods, Stationery, and Tail-End Spend Management (Ad-Hoc purchasing relating to this Lot).
Lot value (estimated)
- £40,000,000 excluding VAT
- £48,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30192000 - Office supplies
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
Same for all lots
Contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Workplace - Designs
Description
This Lot provides a wide scope of options ranging from Office furniture, Artificial plants, Decorative items, Carpets, Partitions, Space planning, Lighting Design, Workplace Branding, Bespoke wall paintings, & Posters, Consultation, and Needs Assessment.
Lot value (estimated)
- £40,000,000 excluding VAT
- £48,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79932000 - Interior design services
- 44812400 - Decorating supplies
- 39298900 - Miscellaneous decoration items
- 45451000 - Decoration work
- 79931000 - Interior decorating services
- 39515410 - Interior blinds
- 45451300 - Interior gardens
Same for all lots
Contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Workplace - Non-Clinical PPE
Description
This Lot provides a wide scope of options, ranging from Non-clinical Uniforms, Face masks, Gloves, Face Shields, Safety goggles, Disposable Aprons, Head wears, Protective Footwear, Earplugs & Earmuffs, High Visibility Clothing, and Workplace Safety Equipment available on the market for the public sector.
Lot value (estimated)
- £40,000,000 excluding VAT
- £48,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18424000 - Gloves
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
- 18100000 - Occupational clothing, special workwear and accessories
- 18830000 - Protective footwear
- 33735000 - Goggles
- 18143000 - Protective gear
- 35113400 - Protective and safety clothing
Same for all lots
Contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
3%
Framework operation description
This is an Open Procedure but a Closed Framework. The drop-down option about "is this an open framework scheme" doesn't have the appropriate drop-down option.
Award based on MAT. Option to award via:
Direct Award; and Mini-Competition (with or without E-Auction)
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
For all Public sector Contracting Authorities defined under Gov listings available, and as updated, at
Participation
Particular suitability
Lot 1. Workplace Supplies
Lot 2. Workplace - Designs
Lot 3. Workplace - Non-Clinical PPE
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 June 2025, 4:00pm
Tender submission deadline
24 June 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60% |
| Commerical | Price | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Mid South Essex NHS Foundation Trust
- NHS Organisation Data Service: RAJ
Nether Mayne
Basildon
SS16 5NL
United Kingdom
Contact name: Customer Care
Telephone: 01268 524900
Email: joseph.okhihan@htepg.com
Website: https://www.mse.nhs.uk/
Region: UKH37 - Essex Thames Gateway
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
HealthTrust Europe LLP
Summary of their role in this procurement: On 11th August 2021, Mid and South Essex NHS Foundation Trust (MSE) published a contract notice for procurement partner services. HealthTrust Europe LLP (HTE) was selected to provide these services under the MSE Framework, including access to HTE's public sector frameworks. HTE is now conducting this procurement exercise as part of its services to the Customers under the MSE Framework.
- Companies House: OC358224
19 George Road
Birmingham
B15 1NU
United Kingdom
Region: UKG31 - Birmingham