Section one: Contracting authority
one.1) Name and addresses
The Cedar Foundation
1 Ravenhill Reach Close
Belfast
BT6 8RB
Contact
Mark Mitchell
Country
United Kingdom
NUTS code
UKN06 - Belfast
Charity Commission for Northern Ireland
101121
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.cedar-foundation.org/ict-tender
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Other activity
Social Care
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Replacement of Wide Area Network, Local Area Network, Workstations, Server Infrastructure and Managed Services
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Cedar Foundation delivers a range of services, across 20+ sites throughout Northern Ireland, that enable people with disabilities, autism and brain injury to live the lives they choose and to be fully included in their communities.
We invite prospective vendors to submit a proposal for:
(a) The supply and support of the wide area network infrastructure for The Cedar Foundation
(b) The supply and support of the server infrastructure for The Cedar Foundation
(c) The supply and support of the end-user devices for The Cedar Foundation
(d) The support of the local area networks at each of the organisation's sites and end-user devices.
(e) The support of a managed service to support some or all aspects of the above requirements.
The aim of the project is to ensure that The Cedar Foundation deliver a quality IT service across the organisation for all users irrespective of location or requirements.
Scope
The scope of the document is:
(a) To provide potential bidders with sufficient knowledge of the required infrastructure to enable them to provide a complete and comprehensive response.
(b) To detail exceptions to standard processes which may affect their proposal.
(c) To detail any specific requirements which may not be normally considered part of a specific sub system, workflow or process.
(d) To detail the environment within which their solution must operate.
Scope of Work, Specifications & Requirements
The scope can be divided into 6 separate but closely related areas; namely:
(a) the Local Area Networks (LAN) within each site to provide network connectivity.
(b) the Workstations (PCs or Laptops) used by the end-users to access their services and applications.
(c) the Servers, either or both on-prem and cloud, from where services and applications will be delivered to end users over the network.
(d) the Wide Area Network (WAN) infrastructure to support access to the servers, services and applications.
(e) a managed service wrapper around all or part of a vendor's proposed solution. This may include a SIEM (Security Information and Event Management) solution.
(f) Mobile Device Manager solution
Whilst these areas are inter-related, in that different server/application delivery configurations will have a preferred, or optimal, structure, the scope has been split to enable vendors to submit proposals for parts or all of the requirements. The document also asks for details on the support of the vendors proposed solutions, and in particular, where vendors are providing a partial solution, it is important that The Cedar Foundation are aware of the demarcation points between each of the partial solutions.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Scope of Work, Specifications & Requirements
The scope can be divided into 6 separate but closely related areas; namely:
(a) the Local Area Networks (LAN) within each site to provide network connectivity.
(b) the Workstations (PCs or Laptops) used by the end-users to access their services and applications.
(c) the Servers, either or both on-prem and cloud, from where services and applications will be delivered to end users over the network.
(d) the Wide Area Network (WAN) infrastructure to support access to the servers, services and applications.
(e) a managed service wrapper around all or part of a vendor's proposed solution. This may include a SIEM (Security Information and Event Management) solution.
(f) Mobile Device Manager solution
Whilst these areas are inter-related, in that different server/application delivery configurations will have a preferred, or optimal, structure, the scope has been split to enable vendors to submit proposals for parts or all of the requirements. The document also asks for details on the support of the vendors proposed solutions, and in particular, where vendors are providing a partial solution, it is important that The Cedar Foundation are aware of the demarcation points between each of the partial solutions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2025
This contract is subject to renewal
Yes
Description of renewals
contract awarded for 3 years with option for plus 1 plus 1 extensions
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
contract awarded for 3 years with option for plus 1 plus 1 extensions
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 October 2024
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 November 2024
Local time
8:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Cedar Foundation
1 Ravenhill Reach
Belfast
BT9 7AS
c.keating@cedar-foundation.org
Country
United Kingdom