Section one: Contracting authority
one.1) Name and addresses
Kingdom Housing Association Limited
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
Contact
Neil Howieson
flexibleprocurement@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
http://www.kingdomhousing.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
one.1) Name and addresses
Glen Housing Association
28 Heimdal Gardens
Glenrothes
KY7 6TZ
Telephone
+44 1592621188
Fax
+44 1592621199
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17526
one.1) Name and addresses
Ore Valley Housing Association Limited
114 - 116 Station Road
Cardenden
KY5 0BW
Contact
Neil Howieson
neil.howieson@scotland-excel.org.uk
Telephone
+44 1592721917
Fax
+44 1592621199
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
http://www.orevalleyha.org.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14702
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Contact
Neil Howieson
enquiry.procurement@fife.gov.uk
Telephone
+44 3451550000
Fax
+44 1592621199
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.1) Name and addresses
Forth Housing Association Ltd
Kildean Business & Enterprise Hub, 146 Drip Road
Stirling
FK8 1RW
Contact
Neil Howieson
Telephone
+44 01786446066
Fax
+44 01786445846
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14003
one.1) Name and addresses
Ochil View Housing Association Limited
Ochil House, Marshill
Alloa
FK10 1AB
Contact
Neil Howieson
customerservices@ochilviewha.co.uk
Telephone
+44 1259722899
Fax
+44 01786445846
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14682
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/default.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/default.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Consultants Services for New Build Projects
Reference number
777260
two.1.2) Main CPV code
- 71324000 - Quantity surveying services
two.1.3) Type of contract
Services
two.1.4) Short description
Introduction
This tender exercise is being undertaken to establish a Framework of appropriately
qualified consultants to supply Consultant services for New build and Minor work
projects. The Framework will be for a 2-year period with the option to extend for 2 x single
1-year periods solely at KHA discretion to a maximum of 4 years.
The majority of our contracts are SBCC - both Design and Build and Minor Works. We also
deliver affordable housing policy (AHP) through Golden Brick style Development
Agreements.
The Lots are as follows:
Lot 1 - Employers Agent and Quantity Surveying Services
Lot 2 - Principal Designer
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Employers Agent and Quantity Surveying Services
Lot No
1
two.2.2) Additional CPV code(s)
- 71315300 - Building surveying services
- 71250000 - Architectural, engineering and surveying services
- 71251000 - Architectural and building-surveying services
- 71324000 - Quantity surveying services
- 79311100 - Survey design services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
The project locations will vary but in the main will be Fife, Perth & Kinross,
Clackmannanshire and other Forth Valley areas.
two.2.4) Description of the procurement
The services to be provided are identified by the clauses outlined in the ITT which reference the RICS Quantity Surveyor and
RICS Employer’s Agent services documents for Scotland, May 2022.
two.2.5) Award criteria
Quality criterion - Name: Resources, Personnel and Management / Weighting: 15
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Cost Management / Weighting: 15
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Value Added / Weighting: 10
Quality criterion - Name: Sustainability and Net Zero / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option for renewal at Kingdom Housing Association's discretion for 2 X single 1 year periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Principal Designer
Lot No
2
two.2.2) Additional CPV code(s)
- 71220000 - Architectural design services
- 79415200 - Design consultancy services
- 79311100 - Survey design services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
The project locations will vary but in the main will be Fife, Perth & Kinross,
Clackmannanshire and other Forth Valley areas.
two.2.4) Description of the procurement
The services to be provided are contained in Schedule 1 (p10) of the Association for Project Safety
Form of Appointment as Principal Designer (FOAPD/2015).
All services in Schedule 1 are to be provided, with the exception of Part 2 Clauses 19 and 20
regarding copies of the Health & Safety File. T
two.2.5) Award criteria
Quality criterion - Name: Resourcing, Personnel and Management / Weighting: 15
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Project Management - minimising disruption / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Quality criterion - Name: Value Added / Weighting: 10
Quality criterion - Name: Sustainability and Net Zero / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 x single
1-year periods solely at Kingdom Housing Association's discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015.
Tenderers should confirm that they hold the following accreditations:
Lot 1
Membership of Royal Institution of Chartered Surveyors (RICS) or equivalent
Membership of Chartered Institute of Building (CIOB) or univalentnt
Lot 2
Membership of Contractor’s Health & Safety Assessment Scheme (CHAS) or equivalent
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers must confirm their yearly general turnover for the past two (2) years. Where required, KHA may request evidence from Tenderers that details their annual turnover for the period stated.
Minimum level(s) of standards possibly required
Tenderers may be assessed as a FAIL and be excluded from the Procurement Process if they fail to provide a response to this question.
three.1.3) Technical and professional ability
List and brief description of selection criteria
For public supply and public service contracts only, please provide relevant examples of services carried out during the last five years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided):
Minimum level(s) of standards possibly required
Please describe your organisations relevant experience in relation to services of the nature outlined in the tender documents by detailing two examples of similar previous contracts your company has delivered in the past five years. Tenderers should complete and return the ‘Past experience’ document applicable to each lot as per the instructions provided in that document.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Performance Review satisfaction surveys will be completed at the end of each project to monitor the performance of Consultants. Surveys will be issued for all projects regardless of value or number of units.
The surveys will be completed by the KHA Project Team who have been involved with the project on behalf of KHA. The surveys will be used to monitor performance across a number of different areas. An example of the survey is provided in the document named ‘Example Principal Designer Survey’.
Any areas of concern which are raised via the surveys will be discussed as soon as possible with the appointed contact for each consultant.
KHA will hold 6 monthly meetings with Consultants as part of our management processes.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 7 February 2025
four.2.7) Conditions for opening of tenders
Date
7 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Scotland Excel is acting on behalf of Kingdom Housing Association in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Other organisations which may call off from a framework established as a result of this tender are:
Glen Housing Association
Ore Valley Housing Associations
Fife Council
Forth HA
Ochilview HA
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=777260.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:777260)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=777260
six.4) Procedures for review
six.4.1) Review body
Kircaldy Sheriff Court
St Bryceland Avenue
Kirkcaldy
KY1 1XQ
Country
United Kingdom