Section one: Contracting authority/entity
one.1) Name and addresses
The Secretary of State for the Home Department
3rd Floor, Clive House, 70 Petty France
London
SW1H 9EX
Contact
ESMCP Commercial Team
ESMCPsupplier@homeoffice.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of LTE Vehicle Devices and Accessories for the Emergency Services Network (ESN)
Reference number
C9289
two.1.2) Main CPV code
- 32500000 - Telecommunications equipment and supplies
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
The Provision of LTE Vehicle Devices and Accessories for the ESN
two.2.2) Additional CPV code(s)
- 32522000 - Telecommunications equipment
- 32581000 - Data-communications equipment
- 45232332 - Ancillary works for telecommunications
- 50330000 - Maintenance services of telecommunications equipment
- 64212000 - Mobile-telephone services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
ESMCP is delivering the Emergency Services Network (ESN), a secure, 4G critical voice and data communications service using an enhanced commercial LTE network configured to give priority access for the three emergency services (3ES).
The Fixed Vehicle Devices Framework Agreement’s scope includes the supply of fixed vehicle devices, extended warranty and support services, and accessories required by user organisations to access the ESN.
Relevant previous OJEU Notice numbers are:
- 2019/S 073-173137;
-2019/S 078-187957; and
- 2021/S 030-075950
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
27 November 2023
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 073-173137
Section five. Award of contract/concession
Contract No
C9289
Title
The Provision of LTE Vehicle Devices and Accessories for the ESN
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 November 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Handsfree Group Limited
Handsfree Group Limited, 6 Lumsdale Road
Manchester
M32 0UT
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
05519584
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £130,000,000
Section six. Complementary information
six.3) Additional information
The Emergency Services Mobile Communications Programme (ESMCP) has modified the FVD Framework Agreement to include the above optional services to ensure the fixed vehicle devices continue to be supported during the ESN Network development, test and trial phases.
The need for the modifications has been brought about by successive and incremental delays to ESMCP which have had unforeseeable consequences. This has meant that the Supplier has been unable to achieve any device sales to User Organisations directly, as was expected (the original scope of the OJEU Notice was for a far higher value than has been or will be achieved by the Supplier). As a consequence, the Supplier requires the revenue contemplated herein to continue to support the 2,625 devices already procured by the Authority.
If the Authority does not execute this change, the Supplier is unable to support the above devices. It is important to note that the Handsfree device is the only ESN accredited fixed vehicle device available to the Authority and it is already in production.
Through procuring the security & accreditation test and core unit replacement services the Authority will continue to have access to an ESN compliant fixed vehicle device which will be used for ESN test and trial purposes by User Organisations which will help in building confidence in the ESN service – including coverage, functionality and devices. This could help to accelerate adoption of ESN (and in turn the switch-off of the legacy Airwave system).
Alternative sourcing would involve a re-procurement and repeat accreditation process for what is a modest volume of device units which would cause delay and duplication of costs for the Authority. The changes do not alter the overall nature of the contract.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 32500000 - Telecommunications equipment and supplies
seven.1.2) Additional CPV code(s)
- 32522000 - Telecommunications equipment
- 32581000 - Data-communications equipment
- 45232332 - Ancillary works for telecommunications
- 50330000 - Maintenance services of telecommunications equipment
- 64212000 - Mobile-telephone services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
ESMCP is delivering the Emergency Services Network (ESN), a secure, 4G critical voice and data communications service using an enhanced commercial LTE network configured to give priority access for the three emergency services (3ES).
The Fixed Vehicle Devices Framework Agreement’s scope includes the supply of fixed vehicle devices, extended warranty and support services, and accessories required by user Organisations to access the ESN.
Relevant previous OJEU Notice numbers are:
- 2019/S 073-173137;
-2019/S 078-187957; and
- 2021/S 030-075950
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
27 November 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£3,999,000
seven.1.7) Name and address of the contractor/concessionaire
Handsfree Group Limited
Handsfree Group Limited, 6 Lumsdale Road
Manchester
M32 0UT
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
05519584
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Authority has made a change to the original Framework Agreement to include additional services which are available to call off, which total GBP 3,999,000.00.
These additional services are:
- the provision of security accreditation services which the Authority may call off from the Supplier to enable the devices purchased under a call off contract to remain accredited to the Emergency Services Network
- the provision of device storage services from the Supplier
- the provision of core unit replacement services from the Supplier (to enable the device to stay supported beyond the end of 2024).
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
SEE SECTION VI.3 - ADDITIONAL INFORMATION - FOR FULL DESCRIPTION OF THE CIRCUMSTANCES WHICH RENDERED THE MODIFICATION NECESSARY AND EXPLANATION OF THE UNFORESEEN NATURE OF THESE CIRCUMSTANCES.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,999,000
Total contract value after the modifications
Value excluding VAT: £133,999,000