Section one: Contracting authority/entity
one.1) Name and addresses
MINISTRY OF DEFENCE
UK Strategic Command, HQ British Forces Cyprus, Commercial Branch, Block C, 3370 Anglikos Stratos, Episkopi, Cyprus
Episkopi
4620
UKStratCom-ComrclC2-16@mod.gov.uk
Country
Cyprus
Region code
CY - Cyprus
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.contracts.mod.uk/web/login.html
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VTN 703880450-HRIS SUPPORT AND MAINTENANCE
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Human Resource Information System (HRIS) - to support and maintain the current HRIS system with its payroll, MIS and limited operational HR functionality . Support and maintenance includes Republic of Cyprus regulatory changes and continued development of the current system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £225,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- CY - Cyprus
two.2.4) Description of the procurement
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 32(b)(ii) of the PCR 2015 because competition is absent for Technical Reasons.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2 (two) 1 (one) year (or parts thereof) irrevocable option periods are included in this requirement
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Secretary of State for Defence intends to award a single source contract for up to 3 years plus two option single years up to a maximum total contract duration of 5 years to KDS Supernova Business Solutions & Consulting Ltd for the provision of British Forces Cyprus (BFC) Human Resources IT System (HRIS) maintenance, support and development.
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 32(b)(ii) of the PCR 2015 because competition is absent for Technical Reasons.
The HRIS system is run on a System Applications and Products in Data Processing (SAP) application which is operated through prepaid Software User licences from the current SAP accredited supplier KDS Supernova Business Solutions & Consulting Ltd. It has been customised based on British Forces Cyprus (BFC) requirements to account for a range of employee terms and conditions. It is intended to let a single source contract with the current supplier to include, as a deliverable, the process by which information will be transferred from the Contractor to the Authority without the risk of a capability loss. It is critical, given the technical business, continuity risks, that HRIS remains operational at all times and the the contract is let single source on this occasion, mitigating the risks as described above. The new contract will ensure technical data will be captured and regularised for future contract processes.
This notice is not a request for expressions of interest so please do not apply to tender. This notice advises that the Authority has decided to negotiate a contract to be let in late 2022 on a single source basis and is published for reasons of transparency.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
703880450
Title
HRIS SUPPORT AND MAINTENANCE
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 October 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
KDS Supernova Business Solutions & Consulting Ltd
Limassol
4040
Country
Cyprus
NUTS code
- CY - Cyprus
Companies House, Cyprus
C140265
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £225,000
Total value of the contract/lot/concession: £225,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
UK Strategic Command, Commercial Branch
C Block, HQ BFC
3370 Anglikos Stratos, Episkopi, Cyprus
4620
UKStratCom-ComrclC2-16@mod.gov.uk
Country
Cyprus