Section one: Contracting authority
one.1) Name and addresses
Transport for London (TfL)
5 Endeavour Square
London
E20 1JN
Contact
Ms Helena Tryphonides
Telephone
+44 1111
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
General Public Services / Transport Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Innovation Collaboration Framework (ICF)
Reference number
tfl_scp_002174
two.1.2) Main CPV code
- 73300000 - Design and execution of research and development
two.1.3) Type of contract
Services
two.1.4) Short description
TfL’s Open Innovation Team works with market innovators of all sizes to help solve some of the challenges that TfL faces where there is a need for more innovative solutions. Rather than prescribing solutions, we instead look to the market for creative, resourceful and novel approaches to problem solving to create new value for TfL by doing things better, quicker or cheaper.
The Innovation Collaboration Framework (ICF) will provide a new route to market through the appointment of up to three innovation-focused partners. The scope of projects it is intended will be covered centre on the Mayor’s Transport Strategy objectives. Any successful tenderers appointed to the ICF will be required to solve TfL problem statements through developing, testing, providing and scaling innovative solutions
This proposed ICF will rely upon investment from partners in R&D, co-creation and development of solutions that can be scaled and co-commercialised (as appropriate).
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31154000 - Uninterruptible power supplies
- 31710000 - Electronic equipment
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 34000000 - Transport equipment and auxiliary products to transportation
- 38100000 - Navigational and meteorological instruments
- 38220000 - Geological prospecting apparatus
- 38430000 - Detection and analysis apparatus
- 38542000 - Servo-hydraulic test apparatus
- 38543000 - Gas-detection equipment
- 38650000 - Photographic equipment
- 42960000 - Command and control system, printing, graphics, office automation and information-processing equipment
- 45310000 - Electrical installation work
- 48000000 - Software package and information systems
- 51000000 - Installation services (except software)
- 64000000 - Postal and telecommunications services
- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The ICF offers an exciting opportunity to play a key role in the development and delivery of innovative projects by creating new value to drive TfL’s efficiency and effectiveness into the future.
ICF partners will be required to develop innovative solutions to solve TfL problems and where considered appropriate by TfL, work with TfL to co-commercialise the solutions. These innovation projects will be instructed via call-off contracts.
Each project will comprise up to three phases:
- Research and Development
- Scaling and implementation at TfL sites
- Joint commercialisation
TfL completed an early market engagement exercise, via the publication of a Market Sounding Questionnaire (MSQ) OJEU reference: 539028-2020 in November 2020. A Prior Information Notice in Find a Tender reference: 2022/S 000-018831 was also published in July 2022 to inform suppliers of TfL’s intention to commence the procurement process and invited interested suppliers to attend a supplier event.
The Selection Questionnaire (SQ) forms the first part of a competitive procurement. Participants can access the questionnaire and SQ instruction via TfL’s e-procurement system accessible at https://procontract.due-north.com **.
In addition to the SQ instructions, participants are also provided with draft Invitation to Submit an Initial Tender (ISIT) documents for reference. TfL reserves the right to make appointments to the ICF on the basis of the initial tenders without conducting negotiations.
At the end of this procurement process TfL intends to award ICF Agreements to up to three individual partners. The three persons submitting the most economically advantageous bids will be awarded, subject to the conditions of the evaluation process, a place on the ICF. TfL intends to award individual call-off contracts for innovation projects under the ICF.
** Those who have not already expressed an interest in ICF can be added to the tender event.
Suppliers must be registered on TfL’s e-procurement system: https://procontract.duenorth.com. After registering, please email ICF.Innovation@tfl.gov.uk and confirm your registered supplier name and contact email address to obtain access the tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 90
Price - Weighting: 10
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
This contract is subject to renewal
Yes
Description of renewals
The initial term of the contract is four (4) years. TfL may extend the contracts beyond the initial term for up to two (2) years at its discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value of the ICF is the estimated maximum total spend by TfL for the scaling and implementation of innovative solutions. This value does not include the estimated cost for the funding of research and development of innovation projects which relies upon ICF partners’ investment or any income and costs from co-commercialising solutions.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The ICF requires successful ICF partners to invest significant resources into delivery, particularly at the the research and development phase ( Phase 1) to be conducted at the ICF partners’ sole cost (without any guarantee of Phase 2 or Phase 3 call-offs). It is considered prudent therefore, to allow a longer period to enable ICF partners and TfL the opportunity to jointly commercialise the co-created solution and generate profits
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-018831
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 November 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 December 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
** Those who have not already expressed their interest in ICF can still be added to the tender event.
Suppliers must be registered on TfL’s e-procurement system: https://procontract.duenorth.com
After registering, please email ICF.Innovation@tfl.gov.uk and confirm your registered supplier name and contact email address to obtain access the tender documents.
six.4) Procedures for review
six.4.1) Review body
HM Courts and Tribunal Services
Strand London
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures
Any appeals should be promptly brought to the attention of TfL's commercial lead named in
this notice at the address specified in Section I) above and will be dealt with in accordance
with the requirements of the Public Contracts Regulations 2015.