Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 01924668685
Country
United Kingdom
Region code
UKE4 - West Yorkshire
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001133 Office Furniture Products
Reference number
001133
two.1.2) Main CPV code
- 39100000 - Furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Office Furniture Products. This Framework is designed to allow YPO to meet the needs of all
public sector organisations by establishing an agreement for Providers to deliver to YPO
customers on a direct basis whereby the end customer places the order with YPO and YPO
places the order with the Provider, but the Provider delivers direct to the end customer.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,000,000
two.2) Description
two.2.1) Title
Lot 1 - Office Furniture Products – 24-hour delivery
Lot No
1
two.2.2) Additional CPV code(s)
- 39100000 - Furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 Office Furniture 24h delivery – covering office chairs, tables, wooden storage and metal
storage etc.
Provider(s) are required to be able to supply and deliver (in to ground floor, undercover,
location) on to customers individual sites throughout the UK a full range of office furniture
products within 24-hours of order receipt (Monday – Friday, orders sent on Friday should be
delivered on the next available working day).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2023 to 31st December
2024 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of May 2024 and will be dependent on
satisfactory completion of all aspects of the Framework and any Call-off Contracts to date,
the current market conditions for this category and YPO’s contracting structures. The
maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st
December 2026 (subject to an annual review, incorporating price negotiations and KPI
performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Office Furniture Products
Lot No
2
two.2.2) Additional CPV code(s)
- 39100000 - Furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 Office Furniture complete products solutions – covering office chairs, office tables,
wooden storage, metal storage, breakout soft seating and reception furniture.
Provider(s) are required to be able to supply, deliver and install in to customers individual
sites throughout the UK a full range of office furniture products. On delivery of an item, it is
the Providers responsibly to remove / dispose of the packaging.
Product ranges incorporating (but not limited to) workstations, storage, swivel chairs,
breakout, and meeting furniture.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2023 to 31st December
2024 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of May 2024 and will be dependent on
satisfactory completion of all aspects of the Framework and any Call-off Contracts to date,
the current market conditions for this category and YPO’s contracting structures. The
maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st
December 2026 (subject to an annual review, incorporating price negotiations and KPI
performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Office Furniture Products – Home Working Items
Lot No
3
two.2.2) Additional CPV code(s)
- 39100000 - Furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 Home Working Furniture – covering office chairs, tables, wooden storage, metal
storage etc
Provider(s) are required to be able to supply and deliver on to customers individual sites
throughout the UK a full range of office furniture products. Providers should have multiple
delivery options within this Lot including (but not limited to) delivery to individual homes or
delivery to central locations.
Items may be delivered flat pack for self-assembly but must include the relevant tools and
instructions needed.
Product ranges incorporating (but not limited to) workstations, storage, swivel chairs,
breakout, and meeting furniture.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st January 2023 to 31st December
2024 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of May 2024 and will be dependent on
satisfactory completion of all aspects of the Framework and any Call-off Contracts to date,
the current market conditions for this category and YPO’s contracting structures. The
maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st
December 2026 (subject to an annual review, incorporating price negotiations and KPI
performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-014862
Section five. Award of contract
Contract No
001133
Lot No
1
Title
Lot 1 - Office Furniture Products – 24-hour delivery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 September 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dams Furniture Limited,
Knowsley
Country
United Kingdom
NUTS code
- UKD7 - Merseyside
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,000,000
Section five. Award of contract
Contract No
001133
Lot No
2
Title
Lot 2 - Office Furniture Products
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 September 2022
five.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Dams Furniture Limited,
Knowsley
Country
United Kingdom
NUTS code
- UKD7 - Merseyside
The contractor is an SME
No
five.2.3) Name and address of the contractor
Bates Office Services Limited,
Rochester
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,000,000
Section five. Award of contract
Contract No
001133
Lot No
3
Title
Lot 3 - Office Furniture Products – Home Working Items
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 September 2022
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bates Office Services Limited,
Rochester
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom