Section one: Contracting authority
one.1) Name and addresses
Hereward College
Bramston Crescent, Tile Hill Lane
Coventry
CV4 9SW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Coventry:-School-catering-services./7597PA867P
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hereward College ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties.
two.1.5) Estimated total value
Value excluding VAT: £321,935
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
The College’s vision is to prepare their learners for the next stage of their lives, providing them with outstanding employability skills and greater control over their future. The College have a focus on creating independent individuals who can make more of their own decisions about work, education, health and living.
The College have extensive partnerships with employers and an expanding supported internship study programme. The internships build upon all of the skills that the young people have developed in College and extend them even further in real work situations.
Political activity is also important to the Hereward community and learners are encouraged to have a ‘voice’ in the issues that affect them. Hereward also support the Natspec and NUS campaigns which addresses the inequalities faced by young people with learning difficulties or disabilities.
Hereward College are extremely proud of the achievements of all of their learners and their hugely committed and dedicated staff that support them.
The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Client for the duration of this contract.
The value of the current contract
from August 2018 – July 2019 is approximately:
Cash Sales ~ £40,628.00
Residential Students ~ £ 4,942.00
Free Student / Bursary Meals ~ £ 9,916.00
Hospitality ~ £ 8,901.00
Total Sales ~ £64,387.00
The College year is based on a calendar of 36 weeks. Three days are to be used for staff professional development.
Whilst the Client prioritise value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the students on roll and for the teaching and support staff, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The Client would wish the successful Supplier to review the current range of services offered and make recommendations accordingly.
The contract offered covers the scope for the provision of all catering services at the College, which currently includes breakfast service, morning break, lunch, afternoon break, all hospitality and free issue requirements. Free Student Meals and hospitality will be charged based on consumption and at net food cost.
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.
The Client believes that success should be celebrated and that Students should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all Students. As a result, the Client is very enthusiastic regarding the input of the successful Supplier into the Independent Living courses run by the College and also their highly successful Supported Internship Study Programme.
See SQ Document for more information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £321,935
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 January 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 March 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Coventry:-School-catering-services./7597PA867P
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7597PA867P
GO Reference: GO-20211115-PRO-19234769
six.4) Procedures for review
six.4.1) Review body
Hereward College
Bramston Crescent, Tile Hill
Coventry
CV4 9SW
Country
United Kingdom