Section one: Contracting authority
one.1) Name and addresses
Scottish Fire and Rescue Service
Headquarters, Westburn Drive
Cambuslang
G72 7NA
Contact
Donna Fallon
donna.fallon@firescotland.gov.uk
Telephone
+44 1416464637
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19543
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Human Resource and Payroll System
Reference number
V3A-142-2021
two.1.2) Main CPV code
- 48810000 - Information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of a Human Resource and Payroll System whilst work is underway to procure and implement a replacement system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £586,119
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
- 72222300 - Information technology services
- 48450000 - Time accounting or human resources software package
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Scottish Fire and Rescue Service are currently in the process of scoping out their requirements surrounding core business systems required within the People, Training, Finance and Asset Management areas of the business. Part of the initial scoping phase includes for HR & Payroll for which it is the intention of SFRS to issue an Invitation to Tender in December 2021 with an anticipated contract award of October 2022 prior to then commencing the implementation phase which will be due for completion by October 2023. In the interim period there is a critical need to continue with the existing HR & Payroll provision to ensure business continuity until such time as a new system as been procured and implemented.
two.2.5) Award criteria
Quality criterion - Name: Continuation of existing service provision / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
There may be a requirement to increase or decrease the number of user licenses throughout the contract duration.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Additional deliveries by the original supplier
Explanation:
The HR & Payroll System is utilised throughout the whole of the Scottish Fire and Rescue Service (SFRS) and is key to the management of employee records, payment of employees amongst other critical employee services. SFRS are currently in the process of scoping out their future requirements surrounding core business systems required within the People, Training, Finance and Asset Management areas of the business. Part of the initial scoping phase includes for HR & Payroll for which it is the intention of SFRS to issue an Invitation to Tender in December 2021 with an anticipated contract award of October 2022 prior to then commencing the implementation phase which will be due for completion by October 2023. In the interim period there is a critical need to continue with the existing HR & Payroll provision to ensure business continuity until such time as a new system as been procured and implemented.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005799
Section five. Award of contract
Contract No
V3A-142-2021
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 March 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MidlandHR
Ruddington Hall, Ruddington
Nottingham
NG138FD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £586,119
Section six. Complementary information
six.3) Additional information
(SC Ref:673815)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff of the Peace Court
1 Carlton Court
Glasgow
G5 9TW
Telephone
+44 1414298888
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Please refer to section VI.4.3
Glasgow
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations.