Section one: Contracting authority
one.1) Name and addresses
South Hams District Council
Follaton House, Plymouth Road
Totnes
TQ9 5NE
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=8204abb4-6259-ee11-8124-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=8204abb4-6259-ee11-8124-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Repair and Maintenance of Fleet for South Hams
Reference number
DN691168
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
South Hams District Council and West Devon Borough Council are two local authorities in Devon England. They have a history of working together in partnership to deliver services to their respective residents. Between April 2019 and October 2022 both Councils outsourced their waste services. In October 2022, the service in South Hams was taken back in house. The service in West Devon remains outsourced to a private contractor.
South Hams and West Devon have worked closely with other Devon Authorities on a common strategy to deliver sustainable waste management services to our residents known as the Devon Aligned Service (the DAS service) and is fully deployed in West Devon.
South Hams District Council and West Devon Borough Council, the Council, operate many services within the South Hams and West Devon areas. This repair and maintenance contract is purely for South Hams fleet.
All of the Councils operational services have a demand for vehicles which assist our staff to complete mandatory and discretionary responsibilities to the residents, visitors and businesses of South Hams and West Devon.
As with all operational services there are many variations to each operational area. This variation has led the Council to consider splitting the Vehicle Repair, Maintenance and Associated Works Contract into three lots, as follows:
Lot 1 – Vehicles over 3.5T
Lot 2 – Vehicles 3.5T and under
Lot 3 – All Vehicles
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
South Hams District Council and West Devon Borough Council are two local authorities in Devon England. They have a history of working together in partnership to deliver services to their respective residents. Between April 2019 and October 2022 both Councils outsourced their waste services. In October 2022, the service in South Hams was taken back in house. The service in West Devon remains outsourced to a private contractor.
South Hams and West Devon have worked closely with other Devon Authorities on a common strategy to deliver sustainable waste management services to our residents known as the Devon Aligned Service (the DAS service) and is fully deployed in West Devon.
South Hams District Council and West Devon Borough Council, the Council, operate many services within the South Hams and West Devon areas. This repair and maintenance contract is purely for South Hams fleet.
All of the Councils operational services have a demand for vehicles which assist our staff to complete mandatory and discretionary responsibilities to the residents, visitors and businesses of South Hams and West Devon.
As with all operational services there are many variations to each operational area. This variation has led the Council to consider splitting the Vehicle Repair, Maintenance and Associated Works Contract into three lots, as follows:
Lot 1 – Vehicles over 3.5T
Lot 2 – Vehicles 3.5T and under
Lot 3 – All Vehicles
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be on a 2+1+1 basis. If all options are taken up, a re-procurement will be conducted thereafter.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be on a 2+1+1 basis. If all options are taken up, a re-procurement will be conducted thereafter.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 October 2023
Local time
12:00pm
Place
Teignbridge District Council
Forde House
Brunel Road
Newton ABOOT
TQ12 4XX
Information about authorised persons and opening procedure
Rosanna Wilson - unsealing - Corporate Procurement Officer as a shared service for Teignbridge, South Hams and West Devon
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Country
United Kingdom