Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Jim Binnie
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Management System
Reference number
NP503524
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b).
The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £69,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland
two.2.4) Description of the procurement
Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b).
The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value;
Extension of current contract to allow for continuity of service.
This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 223-407583
Section five. Award of contract/concession
Contract No
NP503524
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 April 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Civica UK Limited
Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £69,000
Section six. Complementary information
six.3) Additional information
(SC Ref:777237)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.