Section one: Contracting entity
one.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
Contact
Tanja Odinsen
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05154485
Internet address(es)
Main address
one.1) Name and addresses
First Greater Western Limited
London
Contact
Tanja Odinsen
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05113733
Internet address(es)
Main address
one.1) Name and addresses
First MTR South Western Trains Limited
London
Contact
Tanja Odinsen
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
07900320
Internet address(es)
Main address
https://www.southwesternrailway.com/other/about-us
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/Mdzv4
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/Mdzv4
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Train Cleaning Services
two.1.2) Main CPV code
- 90910000 - Cleaning services
- MA08 - For railway use
two.1.3) Type of contract
Services
two.1.4) Short description
The Supplier is required to provide third party cleaning operations covering the Lot 1 GWR and Lot 2 SWR network. The types of services undertaken are split in four service categories:
(a) Train cleaning including Turnround and Depot operations,
(b) In-transit cleaning operations,
(c) Station cleaning operations (including Washrooms, HQ/ Back Office, 1st Class Lounges and Car Parks)
(d) Train / Driver Crew Offices.
The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned in advance, there will need to be some degree of flexibility to deal with any impact upon workload.
two.1.5) Estimated total value
Value excluding VAT: £54,592,698
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Train cleaning - First Greater Western Railway
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- MA08 - For railway use
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Supplier is required to provide third party cleaning operations covering the GWR network. The types of services undertaken are split into four service categories:
(a) Train cleaning including Planned/Periodic Heavy Clean (PHC), overnight, Turnround and Depot operations.
(b) In-transit cleaning operations,
(c) Station cleaning operations (including Washrooms, Shelters,1st Class Lounges, sleeper lounge and all Car Parks), and
(d) All back of house areas including, Train / Driver Crew Offices, HQ, Engineering depots and occupational health locations.
The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned, there will need to be some degree of flexibility to deal with any impact upon workload.
TUPE applies for incumbent Supplier staff
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £34,935,832
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the agreement by 2 years in 12 month increments. Please note that the estimated contract value specified in II.2.6 is for the initial 3 year term. The estimated value for the 2 year extension is £36,756,585, therefore the total estimated contract value is £85,679,203 for the full 5 year term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Train Cleaning - First MTR South Western Trains Limited
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- MA08 - For railway use
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Supplier is required to provide third party cleaning operations across the SWR network. The types of services undertaken are split in three service categories:
(a) Train cleaning including standard cleans, heavy cleans, Train Turnround cleaning and Controlled Emission Toilet (CET) operations at depots, sidings and stations
(b) Depot accommodation cleaning
1.1 The Supplier is required to provide third party cleaning operations covering the GWR network. The types of services undertaken are split into four service categories:
(a) Train cleaning including Planned/Periodic Heavy Clean (PHC), overnight, Turnround and Depot operations.
(b) In-transit cleaning operations,
(c) Station cleaning operations (including Washrooms, Shelters,1st Class Lounges, sleeper lounge and all Car Parks), and
(d) All back of house areas including, Train / Driver Crew Offices, HQ, Engineering depots and occupational health locations.
The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned, there will need to be some degree of flexibility to deal with any impact upon workload.
TUPE applies for incumbent Supplier staff
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £19,656,866
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the agreement for another 2 years in 12 month increments.
Please note that the estimated contract value specified in II.2.6 is for the initial 3 year term. The estimated value for the 2 year extension is £20,681,324, therefore the total estimated contract value is £40,338,191 for the full 5 year term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 October 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
First Rail Holdings
London
London
Country
United Kingdom